Part-Time Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to provide dependable support across daily financial activities and general office coordination in Victor, New York on a part-time basis (Approx. 20-25 hours a week). This Long-term Contract position is well suited for someone who is organized, accurate, and comfortable handling a mix of accounting tasks and administrative responsibilities. The role will contribute to smooth day-to-day operations by assisting with transaction processing, reporting, scheduling, and documentation.

Responsibilities:

• Process vendor invoices, assign appropriate coding, and help ensure payments are prepared accurately and on schedule.

• Support accounts receivable activities by tracking incoming payments, updating records, and assisting with follow-up on outstanding balances.

• Enter payroll-related information and other financial data with a high level of accuracy while maintaining organized documentation.

• Perform bank and account reconciliations to help confirm financial records are complete and aligned.

• Prepare routine reports and assist with compiling information needed for internal tracking and project closeout activities.

• Coordinate office supply needs and help maintain an efficient administrative environment for the broader team.

• Arrange meetings, manage scheduling logistics, and provide general clerical support for department operations.

• Assist with maintaining accounting records in QuickBooks and support ongoing updates to financial files and systems.

• Experience supporting accounting operations with exposure to accounts payable and accounts receivable processes.
• Ability to reconcile bank activity and review financial information for accuracy and completeness.
• Working knowledge of QuickBooks and confidence navigating accounting records within the system.
• Strong data entry skills with careful attention to detail and a high degree of accuracy.
• Experience coding invoices and organizing supporting financial documentation.
• Administrative office experience, including scheduling, coordination, and general operational support.
• Ability to manage multiple priorities effectively while meeting deadlines in a structured office setting.