Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist responsibilities include managing the company's accounts payable processes, verifying, and reconciling vendor invoices and payments. Ensure accuracy, maintain vendor relationships, and enforce financial compliance.

Core Competencies

• Attention to details / accuracy
• Time management
• Results oriented
• Vendor and Customer focused
• Professionalism

Reporting Relations

Accountable and Reports to: Vice President, Controller.

Cooperative Relationships with: Human Resources Manager, Purchasing Department, and other key staff members

Positions that Report to you: None

Primary Duties and Responsibilities:

• Maintaining relationships and responding to vendor inquiries regarding payment status and invoice requests.
• Reviewing and verifying vendor invoices for accuracy and proper authorization
• Three-Way Matching - Comparing invoices against purchase orders and receiving documents to ensure accuracy.
• Disbursement Execution - Preparing and processing payments via check and ACH
• Month-End Close - Assisting the Controller with month-end closing activities, including preparing AP accruals.
• Assisting with year-end 1099 form processing and ensuring financial controls are strictly followed.
• Provide supporting documentation and assists with annual audit.
• Performs weekly and monthly reconciliations for all bank accounts.
• Assists with weekly payroll adjustments
• Performs other job-related duties, special projects, and other duties as assigned by management.
• Assists with answering phones and operating the front entrance gates.

Knowledge, Skills, Abilities, and Worker Characteristics:

• Excellent verbal communication and interpersonal skills.
• Attention to detail, follow through, and proven organizational skills.
• Ability to handle confidential information
• Proven leadership and supervisory skills.

Education and Experience:

• High School Degree.
• B.S on related field preferred.
• 1 years' experience in Office management or similar management field required.

Physical Requirements:

• This is considered a semi-skilled position. Frequent to constant handling, grasping of paper, constant listening, talking, hearing, writing, seeing, reading, dealing with people, influencing others, evaluating information and supervising.

Working Conditions:

• Office (climate controlled)
• Daily contact occurs with employees and vendors.
• Frequent deadlines exist while handling multiple tasks.

Equipment Used to Perform Job:

Photocopier, office telephone system, Microsoft Office suite