Executive Assistant

Job Summary We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the SVP, Global Partner Sales & Programs, along with two Vice Presidents. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities across a fast‑paced, Global Partner Sales organization. The ideal candidate will act as a trusted partner to the leadership team, ensuring seamless day‑to‑day operations, strong alignment across calendars and priorities, and enabling leaders to stay focused on strategic initiatives and partner‑driven growth. Responsibilities Executive Support & Calendar Management Manage complex and dynamic calendars for the SVP and two VPs across multiple time zones, ensuring effective prioritization, alignment, and conflict resolution. Coordinate domestic and international travel, including detailed itineraries, logistics, and expense reconciliation. Act as a gatekeeper and strategic partner, ensuring leaders are well‑prepared for meetings, customer engagements, and partner interactions. Align leadership calendars to support cross‑functional collaboration and key business rhythms. Meeting & Event Planning Plan and execute leadership meetings, QBRs, partner events, and team off‑sites. Prepare agendas, presentations, and briefing materials. Capture meeting notes, track action items, and follow up to ensure timely execution. Support coordination of partner‑facing and field‑facing engagements as needed. Communication & Correspondence Draft, edit, and proofread executive‑level communications, presentations, and reports. Manage sensitive and confidential information with a high degree of discretion. Serve as a point of contact between executives and internal/external stakeholders. Project & Department Support Support cross‑functional initiatives and special projects related to Global Partner Sales & Programs. Maintain strong partnerships with other Executive Assistants to ensure alignment across the broader CRO organization. Assist with internal communications, distribution lists, and leadership updates. Help drive operational consistency across the leadership team. Budget & Expense Management Prepare and manage expense reports in compliance with company policies. Support budget tracking for travel, events, and partner‑related activities. Manage purchase orders, invoice approvals, and vendor coordination. Identify opportunities to optimize spend across events and travel. Qualifications Experience 3+ years supporting senior executives, ideally within Sales, GTM, or Partner‑focused organizations. Experience supporting multiple executives simultaneously in a global environment. Proven track record managing complex calendars, travel, and executive priorities. Skills & Competencies Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel); experience with Teams, SharePoint, and procurement tools (e.g., Coupa) preferred. Exceptional organizational and time‑management skills with strong attention to detail. Ability to anticipate needs, prioritize effectively, and adapt quickly in a fast‑paced environment. Strong interpersonal and communication skills, both written and verbal. High level of discretion, judgment, and professionalism. Customer‑focused mindset with a commitment to service excellence. Experience working with Sales or Partner organizations is a strong plus. Education Bachelor’s degree or equivalent experience preferred. Pay Range United States – Redwood City Office GHQ: $84,000 - $126,000 USD / Annual. The range reflects the minimum and maximum target for new hire pay for the full‑time position determined by role, level, and location. Individual pay is based on additional factors including job‑related skills, experience, and relevant education and/or training. The listed figure is base pay only and does not include bonus, equity, or benefits. Benefits Health, life, disability, and voluntary insurance plans. Retirement plan contributions. Paid Time Off (PTO) and paid holidays. Employee Assistance Program. EEO & Equal Opportunity Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. Equinix is an Equal Employment Opportunity and, in the U.S., an affirmative action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy/childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political/organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law. #J-18808-Ljbffr Equinix