Office Operations & Purchasing Coordinator

Job Description

Job Description

Description:

About Evans:  

Evans, an electronic components company, is a trusted partner in the military, aerospace, industrial, and commercial markets, with over a century of combined experience as a reliable problem-solver. Being part of the Evans Group portfolio has enabled Evans to continue developing cutting-edge capacitor technology alongside other world-class technology companies that represent the future of mission-critical electronics.

Evans, with sites in East Providence, RI, Sanford, ME, and Phoenix, AZ, manufactures high-energy-density capacitors for demanding, mission-critical applications. We have the most power-dense capacitor technology in the industry and are routinely specified for defense, aerospace, and energy exploration applications where high reliability and SWaP (space, weight, and power) savings are critical design considerations.

Position Summary  

The Office Operations & Purchasing Coordinator is responsible for ensuring the smooth day-to-day operation of the office and the facility's administrative functions. This role supports front desk operations, indirect purchasing, vendor documentation, safety compliance support, and employee engagement activities. 

This position serves as the first point of contact for visitors and plays a key role in maintaining an organized, professional, and well-functioning workplace. 

This is an hourly role, working Monday through Friday.

Front Desk & Visitor Management  

• Serve as the first point of contact for all visitors and guests 
• Welcome visitors and ensure proper visitor sign-in and screening procedures 
• Issue visitor badges and notify employees of arrivals 
• Maintain a professional and organized lobby and reception area 
• Assist with the coordination of customer visits and site tours 

Office Operations  

• Maintain conference rooms, lobby, and shared office spaces 
• Ensure breakroom and office supplies are stocked 
• Manage incoming and outgoing mail, packages, and shipments 
• Coordinate with vendors for office services and facility support 
• Assist with preparation and logistics for internal meetings 

Indirect Purchasing & Supply Management  

• Manage the purchasing of non-production items, including: 
• Office supplies 
• Breakroom supplies 
• PPE and safety supplies 
• General facility and administrative supplies 
• Maintain inventory of frequently used supplies 
• Work with accounting to ensure purchase orders and invoices are properly processed 

Vendor Administration  

• Maintain vendor documentation, including: 
• W-9 forms 
• Certificates of Insurance 
• Vendor contact information 
• Send and track annual vendor questionnaires 
• Assist with vendor onboarding and documentation requirements 

Safety & Environmental Compliance Support  

• Maintain and organize the company’s Safety Data Sheet (SDS) library 
• Ensure SDS documentation is accessible and current 
• Assist with chemical inventory tracking 
• Support labeling compliance and hazard communication documentation 
• Assist with waste tracking logs and usage calculations 
• Support documentation needed for safety and environmental compliance 

Employee Experience & Company Events  

• Coordinate company events and employee engagement activities 
• Support logistics for company meetings and celebrations 

Qualifications  

Education & Experience  

• Associate’s or Bachelor’s degree preferred 
• 2–5 years of administrative, office management, or operations support experience 
• Experience in a manufacturing or industrial environment is a plus 

Skills  

• Strong organizational and time management skills 
• Excellent communication and interpersonal skills 
• Ability to manage multiple responsibilities simultaneously 
• Strong attention to detail and follow-through 
• Proficiency in Microsoft Office (Outlook, Excel, Word) 

Key Attributes  

• Highly organized and proactive 
• Professional and welcoming demeanor 
• Detail-oriented with strong follow-up 
• Comfortable interacting with employees, customers, and vendors 
• Able to manage both administrative and compliance-related tasks 

Working Conditions  

• This position is primarily based at the front desk in an office environment within a manufacturing facility. 
• The role requires regular interaction with employees, visitors, vendors, and customers. 
• Work is primarily performed in a seated office setting, with frequent use of a computer, phone, and standard office equipment. 
• The employee will need to walk through the manufacturing floor to support administrative tasks, verify labeling, check SDS postings, or assist with operational needs. 
• The manufacturing environment may include moderate noise levels, moving equipment, and varying temperatures, and appropriate personal protective equipment (PPE) may be required when entering production areas. 
• The position may require lifting office or supply items up to approximately 25 pounds (such as office supplies, boxes, or event materials). 
• This role requires the ability to manage multiple tasks simultaneously and respond to frequent interruptions typical of a front desk and office coordination position.

EEO/AA  

Quantic is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, work related mental or physical disability, veteran status, sexual orientation, gender identity, or genetic information.?  

We participate in E-Verify.?  

EEO Poster in English EEO Poster in Spanish

U.S. EXPORT CONTROLS  

As a U.S. defense manufacturer, Quantic Evans, is required to safeguard U.S. defense-related and other export-controlled articles, technologies, and services from unauthorized access, export, or re-export.  

The transfer of U.S. export-controlled articles, technologies, or services (including manufacturing processes) to individuals or entities that do not qualify as “U.S. persons,” as defined by 22 CFR 120.62, is prohibited without prior authorization from the appropriate U.S. government agencies, such as the Department of State’s Directorate of Defense Trade Controls (DDTC).  

Under 22 CFR 120.62, a “U.S. person” is defined as a lawful permanent resident as per 8 U.S.C. 1101(a)(20), or a protected individual under 8 U.S.C. 1324b(a)(3). It also includes any corporation, business association, partnership, society, trust, or other entity that is incorporated to do business in the United States, as well as governmental entities at the federal, state, or local levels. It does not include foreign persons as defined in § 120.63.  

To ensure compliance with U.S. export control regulations, candidates for this position are required to undergo an Export Compliance Assessment. As part of this process, candidates may be asked to provide documentation verifying their status as “U.S. persons” or “foreign persons,” in accordance with U.S. regulation, to determine whether prior authorization is required to perform specific job duties related to this position