Senior Facilities Coordinator

Facilities Sr Coordinator

Location: Dayton, NJ

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 4 months
• Pay Rate: $39.00-$42.00 / Hour (USD)
• Shift / Schedule: Monday-Friday, 8:00 AM - 5:00 PM (flexible)
• Travel Requirements: Minor travel to other sites (Piscataway NJ, Totowa NJ, Orangeburg NY); primarily work at the site closest to you
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

We are looking for a Senior Facilities Coordinator to support our data center team. You will oversee multi-million dollar vendor contracts and oversee key facilities across New Jersey and New York. In this regional role, you will be the operational backbone for major data centers in Princeton, NJ, Dayton, NJ, Totowa, NJ, Piscataway, NJ, and Orangeburg, NY. You will primarily work at the site closest to you with minor travel to the other sites. This role combines team leadership with financial mastery. You will manage everyday office tasks. You will also guide financial tracking for one of our great accounts. As a Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to ensure financials and complex work orders are accurate and complete.

Key Responsibilities

• Approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account.
• Review processed invoices and ensure accurate cost center coding.
• Process purchase orders; support purchase order tracking and issue resolution.
• Manage work orders assigned to technicians, subcontractors, and vendors through CMMS. Review open and closed work orders and check status with the appropriate technician.
• Manage vendor performance using established processes and systems. Prepare complex reports for review.
• Guide the project management process involving internal and external contributors and vendors.
• Create executive level presentations and provide updates to senior leadership.
• Delivery of monthly Contract and Business Unit Reviews.
• Creation of operating and capital budgets; as well as tracking and reporting against budget.
• Prepare advanced agreements for contracted services. This includes preparing new contracts, renewals, and amendments.
• Oversee compliance procedures and facility maintenance requirements with vendors.
• Review identified safety, operational, and maintenance issues. Confirm scheduled support for special facility maintenance and repair projects.
• Apply general knowledge of standard principles and techniques/procedures to accomplish assigned tasks and solve routine problems.
• Have a broad knowledge of own job discipline and some knowledge of several job disciplines within the function.
• Lead by example and model behaviors consistent with CBRE RISE values. May convince to reach an agreement.
• Impact the quality of own work and the work of others on the team.
• Work primarily within standardized procedures and practices to achieve objectives and meet deadlines.
• Explain complex information to others in straightforward situations.

Required Skills

• Invoice processing
• Purchase order (PO) creation and tracking
• Work order management
• CMMS system experience
• Scheduling repairs and maintenance
• Vendor management
• Procurement, contracts, and scope of works

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

Important Notes

• Background check required: CBRE Safety Specific Package with Drug Test
• Overtime may be required
• Position has potential to convert to permanent/FTE
• Interview process: 1 step - Zoom

About the Client

This client is a leading commercial real estate services and investments firm operating across major markets globally, with a strong presence throughout the United States. The organization delivers data-driven solutions for clients across sectors and geographies, including data center operations and facilities management, and employs tens of thousands of professionals worldwide. Team members include facilities coordinators, building operations engineers, financial analysts, and project managers who collaborate across regional accounts to support complex, multi-site portfolios.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-09464

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