Workplace Experience Coordinator

Job Description

Job Description

We are looking for a Workplace Experience Coordinator to support daily front-office operations in Portland, Oregon. This is a Contract position expected to run for 3-4 weeks, with the potential for extension based on business needs. In this role, you will help create a welcoming and well-organized office environment by assisting visitors, coordinating meeting spaces, and handling routine administrative tasks.

Responsibilities:
• Welcome employees, guests, and service providers while maintaining a detail-oriented front-desk presence
• Coordinate contract access badges and assist with visitor check-in procedures
• Escort visitors or vendors as needed to appropriate locations within the office
• Prepare conference rooms for meetings by arranging supplies and ensuring the space is ready for use
• Monitor meeting room needs and replenish materials to support smooth daily operations
• Manage incoming and outgoing mail, packages, and deliveries with accuracy and timeliness
• Maintain snack and breakroom inventory, including restocking items and placing supply orders
• Provide general administrative and clerical support to help the office run efficiently• At least 1-2 years of experience in a receptionist or front-desk support role
• High school diploma or equivalent required
• Previous experience handling visitor reception, inbound calls, and general clerical tasks
• Ability to stay organized and manage multiple priorities in a busy office setting
• Strong problem-solving skills and a detail-oriented customer service approach
• Comfortable using basic Apple applications and Safari
• Capable of supporting document handling tasks such as scanning and filing