Accounts Receivable

JOB DESCRIPTION

Position: Accounts Receivable

Reports to: Controller

Job Summary

We are seeking a meticulous and analytical Accounts Receivable Specialist to join our finance team. You will be responsible for ensuring the company receives payment for goods and services from Suppliers and Chain Retail accounts. This role is vital for maintaining healthy cash flow, reducing bad debt, and fostering strong professional relationships with our clients.

Essential Duties and Responsibilities

• Invoicing & Billing: Generate and distribute accurate, timely supplier invoices and monthly statements.
• Payment Processing: Record and apply incoming payments, including checks, ACH, wire transfers, and credit card transactions.
• Collections Management: Monitor aging reports to identify overdue accounts; proactively contact customers to request payment and negotiate payment plans when necessary.
• Dispute Resolution: Investigate and resolve billing discrepancies, chargebacks, and customer inquiries with professionalism.
• Reporting: Prepare regular financial reports detailing AR status, aging analysis, and collection progress for review with management.
• Compliance: Ensure all activities comply with company policies and established accounting principles such as GAAP.

Knowledge, Skills, and Abilities

• Experience: Proven experience (typically 2-5 years) in accounts receivable, collections, or a similar financial role.
• Software Proficiency: Proficiency in accounting software and advanced Microsoft Excel skills.
• Soft Skills:
  • Exceptional attention to detail and accuracy.
  • Strong negotiation and conflict resolution skills for handling delinquent accounts.
  • Excellent written and verbal communication for interacting with internal departments and external clients.
  • Ability to manage multiple tasks and meet strict deadlines in a fast-paced environment.

Physical Requirements and Working Conditions

• Regular use of standard office equipment (computer, phone, copier).
• Ability to sit for extended periods.
• Standard business hours with occasional overtime as needed.

Additional Information

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to assign or reassign other related duties and responsibilities as needed to meet organizational needs.

Equal Employment Opportunity Statement

Mitchell Companies is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.

Employment offers are conditional and subject to the satisfactory completion of a background check and drug screening. Failure to meet the company's established criteria may result in withdrawal of the employment offer.