Office Manager

The Office Manager is responsible for overseeing the daily administrative operations of the corporate office, ensuring efficiency, organization, and a professional work environment. This role supports executive leadership, corporate departments, and regional teams by managing office functions, coordinating vendors, maintaining office resources, and fostering a positive workplace culture. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced property management environment.

REPORTS TO: Talent & Engagement Manager

PRIMARY JOB FUNCTIONS:

• Direct daily corporate office operations by managing incoming calls, mail services, office logistics, and administrative processes to support organizational effectiveness
• Support all Department Heads and Executives and Regional Manager Team
• Establish and maintain office procedures, systems, and workflow processes
• Ensure the corporate office environment is professional, organized, and fully operational at all times
• Serve as the primary point of contact for office-related matters, vendors, and internal teams
• Coordinate corporate meetings, leadership calendars, and office-wide communications
• Support onboarding logistics, employee records coordination, and internal team needs
• Promote effective communication between corporate office and onsite property teams
• Manage vendor relationships, service contracts, and office-related projects
• Oversee office budget, track expenses, and support invoice processing and approvals
• Assist with coordination of property management administrative processes, documentation, and reporting
• Support RFP coordination, bid tracking, and vendor communication as needed
• Help plan and coordinate company events, training, and corporate initiatives
• Maintain records, reports, and documentation related to office operations and administrative functions
• Identify and implement process improvements to enhance efficiency and productivity
• Prepare periodic operational and administrative reports
• Other tasks and responsibilities may be assigned as needed

REQUIREMENTS:

• Regular and physical attendance is required
• Desire to deliver an exceptional employee, vendor, and leadership support experience in a fast-paced environment
• Strong leadership, organizational, and problem-solving skills
• Ability to manage multiple priorities, deadlines, and competing requests
• Excellent communication and interpersonal skills
• High level of professionalism and discretion
• Strong attention to detail and operational execution
• Ability to work independently and proactively
• Bachelor’s degree in business administration or related field preferred but not required.
• 3–5+ years of office management or administrative leadership experience (property management preferred)
• High level of competency in Microsoft applications including Word, Outlook, PowerPoint, and Excel and Canva.
• Experience with property management software (e.g., Yardi) a plus

PHYSICAL REQUIREMENTS:

• Ability to remain in a stationary position for extended periods of time
• Constantly computer and other office productivity equipment
• Occasionally lift/move/carry up to 25lbs with/without assistance
• Frequently lift/move/carry up to 5lbs
• Constantly communicating and exchange information with employees, vendors, and visitors
• Ability to observe details at close range
• Constantly work in low to moderate noise

Eligibility Requirements :

• Must have unrestricted work authorization to work in the United States; and
• Must be willing to submit to a background investigation.

Salary Range:   $26.00 - $28.00 per hour, DOE.

Benefits: 

• 100% Employee coverage options for Medical, Dental, Vision.
•  401(k) plan with employer match
•   Robust Paid Time off benefits: Vacation, Sick Days, Holidays and Personal Days.
•   Employee Assistance program
•   Tuition Assistance
•   Dependent Care and Medical Flexible Spending Accounts
•   Life & AD&D Insurance
•   Pet Insurance
• Employee Exclusive Discounts
• Lucrative referral bonus program
• Free parking