HR Admin Assistant

You are the heartbeat of the CMC office, the person who makes sure the small things that make a big difference never fall through the cracks. From the first hello at the front door to the quiet details that make an employee feel welcomed and celebrated, your work keeps the office running smoothly and keeps CMC feeling like a place people are glad to be part of. About CMC (The What) Comprehensive Mobile Care (CMC) provides portable, onsite dentistry, audiology, optometry, and podiatry services to patients across the nation in PACE Centers, Skilled Nursing Facilities, Veteran's Homes, and more. Our mission is to ease the burden on clinical and administrative teams while enhancing comfort and safety for patients. By delivering care directly onsite, we reduce transportation challenges and risks associated with traditional office visits. CMC's multi-department structure operates as a unified network, supported by strong systems, processes, and policies, to deliver compassionate, efficient, and high-quality care nationwide. About You (The Who) You are warm and welcoming, whether you're greeting a visitor at the door or helping a new hire feel at home on day one. You notice the small details others miss, like a birthday that's coming up or a tidy front desk, and you take pride in getting them right. You are highly organized and comfortable juggling several ongoing tasks at once without letting anything slip. You are dependable and follow through, so people know they can hand something off to you and trust it will get done. You bring a positive, can-do attitude to the day-to-day work of keeping an office running well. Responsibilities Front Desk & Office Operations Serve as the front desk point of contact: greet visitors, check them in, and let them into the office Maintain the main office voicemail line and route calls to the right person Route incoming mail to the appropriate department Support day-to-day office operations, responding to needs as they come up Employee Experience & Culture Order birthday cards and anniversary gifts, and set up celebrations for in-office birthdays, extending the same recognition to remote staff Order name plates, business cards or other items needed for new and existing employees Order and coordinate team lunches, townhall logistics, and help bridge any communication or experience gaps between our Phoenix and Michigan offices and remote employees Update the office layout when new employees join and give them a welcome tour Store and maintain employee work schedules Order and prepare a welcome gift for new hires Order office supplies and compare vendor pricing to secure the best value, reporting cost comparisons to your manager Events & Conventions Prepare, order items for, and help organize company conventions and events Manage logistics for travel, hotels and any other related bookings as needed for management, physicians and employees Operations Support Provide on-site support for ongoing operations initiatives Assist with managing all incoming faxes, ensuring they are accurately uploaded into the EMR under the correct participant profile. Provide administrative support to other departments, including but not limited to, scheduling and calendar management for executives, as needed. Qualifications 1 to 2 years of experience in an administrative, coordinator, or front-desk role Strong organizational skills with excellent attention to detail Proficient in Microsoft Office Suite Comfortable multitasking and shifting priorities in a fast-paced environment Friendly, professional demeanor with strong interpersonal skills Ability to handle sensitive or confidential information with discretion Self-starter mentality and strong sense of ownership of administrative responsibilities What Makes You A Fit You treat every visitor, employee, and vendor interaction with warmth and professionalism You stay organized and on top of details even when juggling multiple deadlines You're proactive, flagging needs or issues before they become problems You take pride in the small details that make CMC's office feel welcoming and well-run You take ownership of your tasks without needing to be reminded Voluntary Self-Identification For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file. As set forth in Comprehensive Mobile Care’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law. If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. #J-18808-Ljbffr