Construction Administrative Coordinator

Construction Administrative Coordinator

Location: Kansas City, MO

Who We Are:

We design places where people love to be together.

Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments.

We've designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. Populous is where architects and designers of all kinds create moments bigger than ourselves. We offer the best of both worlds: the resources and impact of the design giants and the tightly knit atmosphere and growth opportunities of smaller firms.

What We Offer:

Professional & Personal Development Programs + Summer Hours + Hybrid Schedule + On-Site Gym (Dallas/KC) + Paid Architect Licensure & Certifications Exams + Wedding Pay + Charitable Match Program + Market Leading Wellness Health and Welfare Benefits.

Who We Are Looking For:

We are looking for a Construction Administrative Coordinator to support project leadership and instruct project teams with the use of software systems throughout the construction administration process.

Our preferred candidate will have 5+ years prior experience as an executive level administrative assistant or supporting multi-disciplinary teams and senior leaders. They also have proven experience effectively supporting project teams or managing project coordination tasks in a professional services environment.

What Your Day Could Consist Of:

• Provide direct support and instruction to project teams in setup and use of construction administration (CA) software throughout the CA process in accordance with Populous standards.
• Facilitate multiple trainings to help project teams learn how to use Newforma.
• Work directly with office and project leadership to coordinate the day-to-day activities of project teams on high-profile/fast-paced projects, including meetings and scheduling tasks as needed for clients and colleagues.
• Oversee the transfer of critical project team information during the CA process, ensuring Populous standards for project documentation maintenance.
• Assist in establishing and enforcing communication protocols that enhance and elevate external and internal project team interaction.

Requirements For Success:

• Familiarity with construction administration workflows, documentation and lifecycle.
• Detail-oriented with demonstrated organizational and project management skills.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Highly self-motivated and capable of thriving in a fast-paced, deadline-driven environment.
• Outstanding communication skills and team-oriented mindset that encourages effective collaboration.
• Ability to work effectively both independently and within a collaborative team on concurrent projects.
• Positive attitude, resourceful nature and excellent problem-solving capabilities.
• Demonstrated ability to identify areas for process improvement and take initiative to implement solutions that enhance efficiency and effectiveness.
• Ability to effectively manage sensitive and confidential information.

Essential Qualifications:

Required:

• 5+ years of experience as executive level administrative assistant or supporting multi-disciplinary teams and senior leaders.
• Experience supporting project teams or managing project coordination tasks in a professional services environment.

Preferred:

• Newforma software experience is preferred.
• Experience training users on software systems or implementing team-wide workflows/tools.
• Experience working in architecture, engineering, or construction (AEC) industry is preferred.

Additional Details:

• Overtime may be necessary.

Populous offers a competitive salary and bonus packages. We strive to offer our staff the best benefits package in the industry, at the lowest cost to employees, including medical, dental and vision coverage, 401k, FSA/HSA, paid time off and continuing education benefits. Populous is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, veteran status, disability status, or any other characteristic protected under applicable federal, state, or local laws.

No. 1 Most Innovative Company in Architecture by Fast Company

No. 1 Firm in Cultural on Interior Design magazine's Top 100 Giants

No. 1 Architecture Firm in Cultural Facilities by BD+C

No. 1 Architecture Firm in Convention Centers by BD+C

No. 1 Architecture Firm in Performing Arts and Concert Venues by BD+C

Find us here -

Instagram: @WeArePopulous

X: @Populous