PROCUREMENT SPECIALIST

Procurement Specialist

The Arizona Department of Homeland Security (AZDOHS) is seeking a Procurement Specialist to join the Finance and Administration team, reporting directly to the Assistant Director of Finance and Administration. This position is a mid-level specialist, working in collaboration with statewide procurement professionals and in accordance with all statewide procurement policies and practices. The Procurement Specialist will:

• Work in conjunction with statewide procurement in advising agency managers and staff on procedures for developing contracts or parts of contracts
• Provide guidance to agency staff, other government agencies and grant subrecipients on contract or agreement policies and procedure
• Explain and advise staff on state contract and procurement laws, rules, regulations, operating policies, procedures, and ethics
• Prepare and deliver training to agency staff and grant subrecipients on contract procedures, requirements and related issues
• Collaborate with technical resource staff to develop specifications and requirements on procurements within scope
• Explain agency purchasing, agreement or contract policies to agency program staff
• Facilitate contractor or vendor invoices for payment

Job duties include:

• Prepare and deliver training to agency staff and grant subrecipients on contract procedures, requirements and related issues
• Collaborate with technical resource staff to develop specifications and requirements on procurements
• Facilitate internal review of quotes, requisitions, contracts, and invoices in relation to procurements
• Respond to questions from grant subrecipients regarding procurement guidance
• Enter all data and receipts into the Arizona Procurement Portal

Knowledge, skills and abilities required include:

• Knowledge of federal and state funding rules and regulations, contract language, contract management, agency program/project policies and procedures
• Knowledge of accounting practices and the analysis and reporting of financial data
• Knowledge of purchasing procedures and methods for acquiring goods/services
• Knowledge of techniques used to negotiate or gain agreement with others
• Knowledge of principles and processes of governmental contracting
• Knowledge of federal and state procurement laws and statutes
• Skills in relationship building with internal, external, and vendor stakeholders
• Skills in analytical thinking, problem-solving, and a strong attention to detail
• Skills in negotiation, communication, and conflict resolution
• Skills in Google Suite and Microsoft Office
• Skills in project management
• Ability to establish and maintain working relationships with contracted and governmental agency representatives and special interest groups
• Ability to evaluate and analyze programmatic and fiscal data, negotiate contracts, and maintain complex record-keeping systems
• Ability to analyze technical specifications in bids
• Ability to communicate verbally and in writing

Selective preference includes a Bachelor's Degree and at least two years in procurement or relevant equivalent experience. Pre-employment requirements include a valid Arizona driver's license.

The State of Arizona offers a comprehensive benefits package to include optional employee benefits, life insurance, long-term disability insurance, vacation with 10 paid holidays per year, health and dental insurance, retirement plan, and sick leave.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page. If you have any questions please feel free to contact Alexis Pagel at View email address on click.appcast.io for assistance.