Project Assistant

Project Assistant

FBT Gibbons LLP is a national law firm focused on serving companies operating and investing in the middle market. With nearly 1,500 employees across 26 offices, we support clients ranging from large multinationals to mid-sized businesses and growth-oriented startups across the United States. Our teams collaborate across departments and geographies to deliver excellent service to our clients, colleagues, and the communities we serve.

At FBT Gibbons, diversity enriches our vibrant culture and empowers our teams to achieve more together. We welcome talented professionals who bring valuable skills, a collaborative mindset, and a shared commitment to helping our firm and clients thrive. Here, you'll make meaningful contributions, collaborate with exceptional colleagues, and build a career that grows with your skills and ambitions.

We are currently seeking a Project Assistant to support our Business Combinations and Capital Transactions practice group with a blend of administrative coordination, legal project support, and client-focused service. This role is ideal for a detail-oriented, highly organized professional who enjoys working collaboratively with attorneys and legal business professionals while building experience in a dynamic law firm environment.

This position can be based in Lexington, KY or Louisville, KY.

Key Responsibilities:

• Input data into excel spreadsheets and reformat existing excel spreadsheets.
• Assist with managing trade compliance records.
• Assist with agency filings with the U.S. Department of Commerce (DOC), U.S. International Trade Commission (ITC), and U.S. Customs and Border Protection (CBP).
• Edit and proofread legal documents.
• Conduct legal research and prepare case summaries.
• Draft legal correspondence.
• Organize case files, manage correspondence, track regulatory deadlines, and prepare exhibit binders for client meetings and hearings.
• Maintain case pleadings folders.
• Assist with the preparation and processing of certified mailings.
• Assist with the preparation of closing documents.
• Create and maintain electronic and paper client files and indexes for legal business professionals in office. Perform routine filing and retrieve files as needed.
• Assist attorneys and legal practice assistants with billing and invoice tasks as requested.
• Assist with file organization, including review and organization/streamlining of incoming document productions.
• Maintain various electronic databases.
• Perform general office and administrative duties, including collating and assembling documents, accepting and delivering interoffice correspondence, photocopying, scanning, and faxing.
• Work cooperatively with other departments within the firm.

Job Requirements:

• Bachelor's Degree completed or nearing completion.
• Minimum 1 year of office experience.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to concentrate and pay close attention to detail when evaluating legal matters.
• Ability to proofread typed material for contextual, grammatical, typographical, or spelling errors.
• Interpersonal and professional skills necessary to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of clients, attorneys, and staff.
• Ability to work collaboratively and cooperatively with others in a team-oriented environment.
• Ability to work additional or irregular hours as needed to meet business and client service needs.
• Ability to operate standard office equipment such as computer, photocopiers, scanners, etc.

FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.

FBT Gibbons offers a competitive salary and a comprehensive benefits package, including health care coverage (medical, dental, and vision), life insurance, short- and long-term disability, paid parental leave, employee wellbeing and EAP programs, paid time off, and a 401(k) retirement plan with employer matching and profit-sharing. Benefit offerings and eligibility vary by location and are subject to applicable plan terms and legal requirements.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Applicants must be authorized to work in the United States without current or future employer sponsorship. FBT Gibbons does not provide visa sponsorship for this position.