Administrative Coordinator

Administrative CoordinatorCSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you've come to the right place.Major DutiesUnder general supervision, the Administrative Coordinator coordinates MBA budgets, events, student communications, course scheduling, registration support, faculty evaluations, student assistants, payroll, purchasing, and travel while collaborating with faculty, staff, students, and campus partners to support program operations and student success.Projects and monitors budget for the MBA. Maintains Reconciliation Workbook and Expenditure Log; submits rec log reports to dean's office and meets with appropriate managers regarding budget status regularly.Creates and monitors travel expenses for staff and graduate students; initiates and monitors special pay authorizations for graduate faculty teaching for the MBA.Provides administrative assistance for all events developed by the MBA Program (and college as needed); examples include and not limited to guest speaker series, workshops, information sessions, program orientation, faculty forum, and graduation events/commencement ceremonies.Aids Program Director and MBA Program Coordinator in promoting student success. Creates requests and distributes access codes to the MBA incoming students; communicates with students using program communication methods (i.e., email, Canvas page(s)); delegates and audits the Electronic Thesis and Dissertation (ETD) process; arranges culminating experience projects and program coordination of reports and client presentations; ensures student needs are met and advisement information is communicated through various media (i.e. Canvas, website, email).Performs other duties as assigned.QualificationsEquivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others.Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience.Knowledge, Skills, & AbilitiesBudget coordination and expenditure tracking.Course scheduling and student registration support.Event planning and administrative coordination.Excellent written and verbal communication.Proficiency with Microsoft Excel and university systems such as SOLAR.Ability to collaborate effectively with students, faculty, staff, and campus partners.Pay, Benefits, & Work ScheduleThe university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.Classification: 1035 / Admin Support Coordinator / Grade 2The anticipated HIRING RATE is $4367. The salary range for this classification is: $4,367- $6,362 per month.HOURS: Full-time; 40 hours per week; Monday - Thursday from 9:00 am-7:00 pm and Fridays from 8:00 am-12:00 pm. May include evenings and weekends.This is a Regular position with a one-year probationary period.The individual hired for this role will physically work on-campus in Northridge. This is not a telecommute position.General InformationApplications received through September 28, 2026 will be considered in the initial review and review of applications will continue until the position is filled.This position is sensitive as designated by the CSU.A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.Equal Employment OpportunityCSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at View phone number on click.appcast.io.Work with purpose at the CSU. Your career can change lives, communities, and futures.