Office Assistant

Job Description

Job Description

We are looking for a competent Office Assistant to help assist the Office Manager by managing day-to-day office operations. This role involves performing reception duties, handling phone communications, updating job records daily, managing collections, and assisting the office manager with various administrative tasks. The position requires occasional handling of confidential information and proficient use of Microsoft Office Suite along with specialized office management software. The work schedule is Monday through Friday, 9 AM to 5 PM, with several benefits available after the first year of employment.

• Perform reception duties including answering phones and communicating with office staff
• Communicate with project managers to receive job updates and enter and update job information into office systems on a daily basis
• Manage correspondence and maintain records accurately
• Assist with collections
• Assist with invoicing
• Assist the office manager with daily administrative tasks

Requirements

• Proven experience office assistant
• Working knowledge of office equipment
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Ability to multitask with attention to detail

Benefits

• Health Care Plan - After 3 Months of Employment
• Retirement Plan (401k) & Profit Sharing - After 1 year of employment
• Paid Time Off - 2 Weeks Vacation and 1 Week Personal/Sick - After 1 year of employment