Administrative Assistant

Administrative Assistant

Hours: Monday - Friday, 8:30 AM - 5:00 PM

We are seeking a polished, organized, and dependable Administrative Assistant to support our leadership team and help keep daily office operations running smoothly. This is a great opportunity for someone who enjoys a variety of responsibilities including administrative support, recruiting coordination, HR administration, and office management. Legal Secretary experience is a plus.

Key Responsibilities

Administrative & Office Support • Provide administrative support to leadership and department managers • Manage calendars, schedule meetings, and coordinate company events • Handle incoming mail, correspondence, and general office communications • Order office supplies and maintain inventory • Coordinate employee lunches, celebrations, and company events • Assist with office operations, vendor coordination, and office equipment • Support workspace setup for new and existing employees

Human Resources Support • Assist with new hire onboarding and orientation • Process and maintain employee paperwork and personnel records • Track PTO and attendance records • Support benefits administration and employee communications • Assist with 401(k), COBRA, and unemployment-related documentation • Help maintain accurate and confidential employee records

Recruiting Coordination • Post job openings and manage applicant flow • Source and screen candidates for open positions • Schedule interviews and coordinate hiring activities • Maintain recruiting records and applicant tracking systems • Build candidate pipelines for current and future hiring needs

Payroll & Compliance • Assist with payroll processing and employee record maintenance • Support compliance with company policies and employment regulations • Ensure accuracy of HR-related documentation and records

Technology & Office Operations • Coordinate equipment and system setup for new employees • Assist with office technology and equipment requests • Work with IT and vendors to ensure employees have the tools they need

Qualifications • 5+ years of administrative support experience • Strong organizational and multitasking abilities • Excellent attention to detail and follow-through • Strong verbal and written communication skills • Professional phone etiquette and customer service skills • Ability to handle confidential information with discretion • Positive, team-oriented attitude • Ability to prioritize and manage multiple responsibilities effectively

Technical Skills • Microsoft Office (Word, Excel, Outlook, PowerPoint) • Google Workspace (Gmail, Docs, Sheets, Drive, Calendar) • Strong computer and data entry skills

Preferred Experience • Legal Secretary background • Human Resources administrative experience • Payroll processing experience • Experience working with HRIS or applicant tracking systems

This role is ideal for a professional who enjoys being the go-to person in the office and thrives in a fast-paced, team-oriented environment.
Benefit offerings for full-time employment include 10 paid Holidays, a Also included: Medical, dental, vision, term life and AD&D insurance, long-term disability, employee assistance program, onsite gym, and a 401k plan.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Pay Details: $50,000.00 to $55,000.00 per year

Search managed by: Ellen Slovikowsky


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.