Office Coordinator

Job Description

Job Description

Office Coordinator

Location: Irvine, CA | 100% Onsite 

Schedule: M-F, 8am to 5pm

Pay: $25–$28/hour + Benefits 

Position Overview

We are seeking a highly organized, proactive Office Coordinator to manage day-to-day office operations at our Irvine headquarters. This person will be the go-to resource for the office, supporting employees, visitors, shipping/inventory, vendors, onboarding, and general administrative needs. We are looking for someone who takes initiative, moves quickly, solves problems independently, and follows tasks through to completion.

Key Responsibilities

• Serve as the primary point of contact for daily office operations, supplies, equipment, errands, and employee requests.

• Manage reception and visitor experience, including phones, mail, deliveries, visitor logs, and badges.

• Coordinate shipping, receiving, packing, and order fulfillment for customer orders, equipment, and deployment kits.

• Maintain accurate inventory and equipment records

• Coordinate employee laptops, peripherals, and equipment logistics 

• Manage office and facility vendors, including building management, cleaning, catering, security & company events.

• Support new-hire onboarding, including desks, equipment, badges/access, welcome materials, and first-week logistics.

What We're Looking For

• 2+ years of experience in an office environment as an Office Coordinator, Office Manager, Administrative Assistant, or similar role.

• Strong organization, prioritization, and time-management skills in a fast-paced environment.

• Highly proactive, resourceful, & professional personality with strong interpersonal skills.

• Excellent attention to detail and ability to follow tasks through to completion without dropped balls.

• Proficiency with Microsoft Office, particularly Excel and Outlook. Comfortable using AI tools

• Shipping, receiving, inventory, or equipment-tracking experience is a strong plus.

Submit your resume for immediate consideration!