Admissions Coordinator

Job Title

3 Years experience working with co-occurring disorders or master’s level/licensed mental health clinician with experience working with substance abuse disorders, or bachelor’s level degree in social work, psychology, or related field, with a minimum of two years of counseling or assessment experience and LADAC eligibility.

Supervisory Responsibilities: Admissions Clerks

Job Summary

Responsible for the overall management of the Admissions Department, and adherence to associated policies and procedures. Conduct client screening and admission interviews; schedule and process admissions to programs; coordinate and monitor bed space utilization; maintain effective communication with referral sources; participate as a member of the staff in development, implementation and evaluation of programs and services, perform other related duties as required.

Duties

Recruit, hire, train and supervise Admission Clerk positions. Be knowledgeable of job duties of the department.

Responsible for receiving and processing incoming client referrals; conduct screening interviews and admissions.

Ensure that the applicable confidentiality release forms are signed by each new admission and included in the client’s chart.

Receive telephone and other agency referrals during business hours; assure referrals are appropriately received.

Seek appropriate input and evaluation from the Clinical Director, clinical staff and other agency staff or consultants when a client seeking admission to SRC programs has significant medical, social, psychological, or psychiatric complications; make referrals to other agencies, as appropriate.

Ensure that each step of client admission including initial intake and orientation, client contact with the business office, room assignment, orientation, “Buddy” assignment and introduction to counselor is completed appropriately.

Responsible for monitoring funds allocated from each funding source and scheduling admissions accordingly.

Responsible for the overall maintenance of client records in the EMS, ensure charts are stored in accordance with licensing and accreditation regulations and paperwork is filed in accordance with agency guidelines.

Ensure that all attendant paperwork and/or electronic record entries associated with treatment activities (Treatment Plans, Progress Notes, ASAM Reviews, Discharge Summaries, ASI’s, etc., and other documentation) are completed within established time frames and in accordance with state and agency standards. Monitor compliance regarding paperwork and electronic data entries in client records.

Monitor monthly audits of client records.

Collect Screening and Self-Pay fees and submit to Administrative Assistant within required time frame.

Assign beds to new clients; coordinate and monitor bed space utilization.

Assure that all screening, admission and intake information is received by Utilization Review personnel.

Maintain accurate and updated statistical information regarding screening and admissions; regularly provide data to appropriate staff members for use in program planning, Utilization Management reports, and other statistical reports for the PSO meeting.

Report to Director of Programming and applicable program staff any unique or exceptional referral to any of the programs and report all information required or requested by a referring agency so appropriate follow-up with that agency can be implemented.

Participate in quality assurance, utilization review committee meetings and studies, and Professional Staff Organization meetings.

Conduct pre-certifications with insurance companies and designated state-funding sources and maintain UR log

Participate in training, professional development and affiliations in accord with agency goals and mission.

May provide direct treatment services such as focused group sessions, lectures, discussions, and workshops for clients and their families.

Perform other related duties as required.