Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a wholesale distribution organization in Mansfield, Texas on a three month contract assingment with the potential for a permanent role. This position supports day-to-day payables operations by ensuring invoices, employee expenses, and vendor payments are processed accurately and on schedule. The ideal candidate brings strong attention to detail, sound judgment in resolving discrepancies, and the ability to work confidently across financial systems and reporting tools.

Responsibilities:

• Review and reconcile completed accounts payable activity by confirming transaction accuracy and comparing financial records to system-generated balances.

• Assign invoices to the correct general ledger accounts and cost centers, complete three-way matching against purchase orders and receiving documents, and prepare timely vendor payments.

• Investigate and resolve issues involving purchase orders, contracts, invoices, payments, and supporting documentation to keep transactions moving efficiently.

• Reconcile vendor statements each month and follow up on outstanding items to maintain accurate account balances.

• Examine employee credit card submissions and reimbursement requests for policy compliance, then process approved expenses for payment.

• Record debit activity, oversee recurring obligations such as leases and scheduled payments, and maintain accurate payment calendars.

• Calculate applicable sales and use tax on invoices for goods and services and ensure proper treatment in the payment process.

• Produce audit-ready reports, respond to expense-related questions from internal departments, and maintain organized files in accordance with company retention standards.

• Safeguard confidential financial information and contribute to continuous process improvement by keeping procedures and desk documentation current.

• Prior experience in accounts payable with hands-on responsibility for invoice processing, reconciliations, and vendor payments.
• Strong understanding of account coding, general ledger allocation, and three-way match procedures.
• Experience handling ACH transactions, check runs, and other routine payment methods.
• Proficiency with ERP or financial systems such as AS400, Oracle, or Oracle Fusion.
• Solid Microsoft Excel skills, including the ability to review data, reconcile reports, and support reporting needs.
• Ability to review employee expense reports and apply company policy consistently and accurately.
• Strong numerical accuracy, 10-key proficiency, and careful attention to detail in a high-volume environment.
• Effective communication skills with the ability to address vendor and internal stakeholder questions professionally.