Deputy Chief of Staff

An Official website of the Commonwealth of Massachusetts Job Description - Deputy Chief of Staff (2600041A) Job Description Deputy Chief of Staff - ( 2600041A ) Description Who We Are The Executive Office of Veterans Services (EOVS) serves as the primary advocate for veterans, active service members, and their families across the Commonwealth of Massachusetts. EOVS is committed to ensuring that veterans and their families have awareness of and access to the benefits, services, and support they have earned, and that they are treated with dignity, honor, and respect. Through its oversight of veterans’ programs, state-operated Veterans’ Homes, Memorial Cemeteries, outreach initiatives, and constituent services, EOVS works to improve the lives of those who have served and their loved ones. The Executive Office of Veterans Services is seeking a dynamic candidate to support their team as Deputy Chief of Staff . The Executive Office of Veterans Services Deputy Chief of Staff works with the Chief of Staff to oversee administrative functions of the Office of the Secretary and to drive and implement agency strategy, operations, and executive priorities, as well as monitoring and reporting on operational performance. The position supports the continued organizational development and operational maturation of the Secretariat and works collaboratively alongside members of the Secretary’s Office, Communications, executive leadership, and business unit leaders to execute strategic priorities, improve operational effectiveness, and resolve complex organizational issues. Duties & Responsibilities Coordinate the operation of the Secretary’s Office administrative and executive functions. Work closely with executive staff to manage and coordinate obligations, outreach initiatives, executive events, and strategic priorities for the Secretary. Oversee and provide guidance to administrative and operational support staff and coordinate support for executive initiatives and outreach activities. Staff the Secretary, as needed, for meetings, public events, and stakeholder engagements and serve as proxy on occasion and as directed, including logistics, briefing materials, and coordination with other Secretariats and agencies. Drive implementation of Secretariat special initiatives, operational objectives, and strategic priorities, including collaboration across business units and project management for high-priority initiatives. Serve as the primary point of contact for interagency collaboration and coordination throughout the Executive Branch and coordinate with the Governor’s Office and external stakeholders regarding implementation of agency initiatives and priorities. Assume delegated responsibilities of the Chief of Staff, including representing the Chief of Staff and Secretary in meetings with internal and external stakeholders, coordinating executive meetings and operational priorities, facilitating staff coordination, and supporting implementation of executive directives and strategic initiatives. Generate and maintain regular reporting on agency operations and executive priorities. Collaborate with business unit leaders to effectively monitor, track, and report on implementation of initiatives and special projects. Work with staff to prepare information, data, and reports for further analysis, executive review, and action. Support strategic planning, organizational development, and operational improvement efforts aligned with Secretariat priorities. Identify operational challenges and recommend corrective actions, process improvements, and implementation strategies to improve coordination, efficiency, and service delivery. Lead planning and coordination of high-profile agency events, executive initiatives, and stakeholder engagements. Other duties, as assigned Preferred Qualifications Knowledge and experience of State Government and State Legislature Experience serving in the military and/or knowledge of military culture Knowledge of the principles and practices of management, including planning, organizing, directing, motivating, and decision making Knowledge of the principles and techniques of supervision Ability to maintain professional relationships with high level executives and community members Ability to build relationships and develop and maintain trust with diverse groups of individuals Ability to develop and maintain effective diverse working relationships with staff in all sites Exceptional organization skills and ability to multi-task within tight timelines Ability to work in a team oriented, face paced, and demanding environment Employee Benefits at a Glance Health and Wellness Resources Work-Life Resources For more details, see our benefits section below! An Equal Opportunity / Affinitive Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Primary Location Administrative Services Agency Executive Office of Veterans Services Schedule Full-time Shift Day Number of Openings 1 Salary 92,644.84 - 142,610.92 Yearly If you have Diversity, Affinitive Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Ramanda Morgan / View email address on click.appcast.io - View phone number on click.appcast.io Bargaining Unit : M99-Managers (EXE) Confidential : No Potentially Eligible for a Hybrid Work Schedule : Yes #J-18808-Ljbffr Commonwealth of Massachusetts