Quality Analyst

Job DescriptionJob DescriptionPurpose:The Quality Analyst reports directly to the Program Manager and plays a critical role in ensuring the program team is compliant with the quality and data metrics set forth by the manufacturer of one of VanscoyRare’s dedicated programs. This role will monitor program activities to ensure compliance with all operating procedures, execute random and scheduled internal audits, facilitate various strategic quality improvement initiatives and evaluate ongoing effectiveness. The Quality Analyst will oversee audit call monitoring, review program performance, and will work closely with the Program Manager to identify trends in order to achieve high quality predictable results and optimal outcomes. This role will also be responsible, for any Call Calibration touchpoints with the manufacturer and VanscoyRare.Responsibilities:Monitor compliance within the program SOPs, work instructions, call guides, completion time, and ensure adherence to quality expectations.Review, analyze, and follow-up on team processes to ensure all actions and tasks are compliant with program SOPs, Work Instructions and update as appropriate. Make recommendations to accomplish activities with the utmost efficiency.In collaboration with the program leadership, assist in the development and delivery of onboarding, training, initial certification and maintaining records of annual trainings and recertification, including but not limited to, Adverse Event, Motivational Interviewing, updates and revisions to business, regulatory and compliance rules, and any operational changes related to program quality monitoring.Review adverse events and product complaints for accuracy and submit completed reports to appropriate third parties per business rulesPerform ongoing scoring, calibration, evaluation of recorded inbound and outbound calls and corresponding documentation to ensure quality program standards are met.Responsible for identifying and monitoring trends from call monitoring and recommending process improvements when necessary.Meet with internal and external audiences to identify and problem solve Quality Improvement (QI) issues. Responsible for providing feedback on call monitoring and calibration results to Program Manager and manufacturer.Work independently to set quality program expectations related to delivering excellent customer service.Ensure quality measures are maintained by supporting the leadership and compliance teams in implementation of recommendations, keeping in mind adherence with documented current business rules, SOP’s and work instructions.Perform quality documentation audits on patient files to evaluate if information was processed according to program SOPs.Monitor to ensure validity of defined data and reports. Collaborate across internal program teams and external departments to ensure accuracy and timely delivery to receiving parties. Investigate and identify root cause analysis of any contributing factors which may cause delays or barriers.Organize, compile, and report QI data to identify trends, establish priorities, and recommend improvement activities.Facilitate any external program audit request in collaboration with leadership and VanscoyRare compliance team. Act upon any request for recommended revisions within the required timeframe (usually 30 days).Independently manage and prioritize multiple project work streams to meet deadlines.Lead and participate in additional Quality & Special projects as needed upon request.This position may require flexibility in scheduling, with shifts occurring between 8:00AM and 8:00PM EST, Monday through Friday. Employees should be prepared to work within this timeframe as needed.Other duties as assigned.Required Qualifications:College degree (bachelor’s or associate degree) or relevant work experiencePrevious 2+ years of experience in a pharmacy, healthcare setting, and/or insurance background; customer service focusAdvanced knowledge and experience in healthcare settingAbility to communicate effectively both orally and in writing with a focus on customer satisfactionAbility to independently manage case load, prioritize work, and use time management skills to manage deliverablesEmpathy, drive and commitment to exceptional serviceStrong analytical and organizational skills with attention to detailAbility to work flex schedule per Program business needsPossess effective oral and written communication skillsPossess a strong understanding of biologic/specialty pharma market and patient access challengesAbility to leverage professional expertise and apply company policies and procedures to resolve challengesPreferred Qualifications:Experience in managing, leading, team developmentAbility to build productive internal/external working relationshipsUnderstanding of plan types – Government, Commercial, Medicaid, VA, FedKnowledge of insurance structure (ex PBM’s, major medical plans, co-pay assistance /cards)Understanding of authorization and appeals processExperience with benefit investigation and benefit verification of prescription benefitsStrong interpersonal skillsAbility to proficiently use Microsoft Teams, Excel, Outlook and WordCertified Pharmacy Technician or Case Management ExperienceWorking Knowledge of Third-Party and other Foundation programsBasic understanding of Co-Pay Assistance (if applicable) Work EnvironmentVanscoy Rare Pharmacy offers a hybrid work structure, combining remote work and in-office requirements. The frequency of onsite requirements will vary depending on role, operational needs, meetings, client visits, or team collaboration activities. Employees must be within commuting distance to Pittsburgh, PA, and able to report to the office when needed. We will provide advance notice when possible. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. When telecommuting, employees must have reliable internet access to utilize required systems and software required for the position's responsibilities. The amount of time the employee is expected to work per day or pay period will not change while working from home. Employees are responsible for the set-up of their home office environment, including physical set-up, internet connection, phone line, electricity, lighting, comfortable temperature, furniture, etc. Employee’s teleworking space should be separate and distinct from their “home space” and allow for privacy.Physical Demands While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands and fingers, handle or feel; and reach with hands and arms.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function of the job.