Administrative Assistant

Administrative Assistant

Duration: 10 months

Location: Corning, NY

Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered.

Job Description

Scope of Position: Provide comprehensive administrative support to the DVP, Director of Gorilla Glass Solutions, and their staff.

Key Responsibilities

• Calendar Management: Manage dynamic, global calendars for the Director and staff; assist with other department calendars as needed.
• Travel Coordination: Arrange international and domestic travel, including visas/passports, working closely with CIBT to ensure smooth document processing.
• Purchasing Support: Handle P-card transactions and e-Procurement purchase requisitions, including tracking and reporting.
• Communications: Draft and distribute organizational communications on behalf of the Director.
• Meeting Coordination: Create agendas and manage calendars for weekly staff and department meetings; facilitate meetings when needed.
• Logistical Support: Provide logistical support for commercial meetings, annual events (e.g., CES), and trade shows as required.
• Space Planning Coordination: Collaborate with the Space Planning team and BTD as needed.
• Employee Onboarding and Visitor Logistics: Work closely with HR to onboard new employees and contractors; assist with logistics and tours for customer visits.

Team Collaboration

Work effectively both independently and as part of the Gorilla Glass administrative team. Participate and/or lead department initiatives, such as culture improvement efforts.

Additional Responsibilities

• Coordinate interview scheduling with Recruiting; escort candidates as needed.
• Maintain departmental distribution lists, phone lists, and group communications.
• Support updates and maintenance of organizational email distribution lists.
• Plan and coordinate department summer events, holiday activities, and other team-building initiatives as well as serve on division admin team events.
• Collaborate closely with administrative teams across Gorilla Glass, SLT, CGI, and S&T.
• Proactively take on additional responsibilities when requested.

Required Experiences/Education

• 23 years of experience as an administrative aide supporting Director-level leadership.
• Ability to handle sensitive information with confidentiality.
• Experience coordinating international travel.
• Strong attention to detail with the ability to multitask and prioritize effectively.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Familiarity with Concur expense report processing/approvals.
• Experience with PeopleSoft e-Procurement and phone/video conferencing systems.
• Flexible, courteous, and a team player.

Desired Experiences/Education

• Strong written and verbal communication skills.
• Experience supporting Science & Technology teams.
• Consistent and reliable performance.
• Working knowledge of Teams, Concur, and SharePoint (internal Client systems).
• Willingness to take on additional responsibilities proactively.