PEO Tax Specialist

Job Title: PEO Tax Specialist

Location: Full remote

Department: Payroll / Tax Compliance

Employment Type: Full-Time

Reports To: Payroll Tax Manager

About Us

Clear Employer Services is a leading Professional Employer Organization (PEO) dedicated to helping businesses simplify HR, payroll, benefits, and compliance. We empower our clients to focus on growth while we handle the complex administrative details.

We’re looking for a detail-oriented and experienced PEO Tax Specialist to join our team and ensure the accurate and timely management of all federal, state, and local payroll tax obligations.

Position Overview

The PEO Tax Specialist plays a key role in ensuring compliance with multi-state payroll tax regulations and in supporting clients with complex tax issues unique to the PEO industry. This individual will manage tax filings, resolve discrepancies, coordinate with government agencies, and contribute to process improvement initiatives within the tax department.

Key Responsibilities

• Prepare, review, and file federal, state, and local payroll tax returns (941s, 940s, state withholding, unemployment, etc.) for multiple EINs.

• Manage and reconcile tax payments, deposits, and wage reporting.

• Research and resolve tax notices or discrepancies promptly with tax agencies.

• Maintain up-to-date knowledge of multi-state tax laws and PEO regulatory requirements.

• Partner with internal teams (Payroll, Accounting, Client Services) to ensure compliance and accurate reporting.

• Support onboarding and offboarding of client accounts related to tax setup and jurisdiction registration.

• Participate in audits and ensure accurate record-keeping.

• Identify and recommend improvements to processes, systems, and compliance procedures.

Qualifications Required:

• 2+ years of multistate payroll tax experience (PEO employer environment strongly preferred).

• Strong understanding of federal, state, and local payroll tax regulations.

• Proficiency with payroll/tax software systems.

• Experience with client transitions, account registrations.

• Excellent analytical and problem-solving skills.

• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.

• Strong professional writing and verbal communication skills.

• Resourcefulness, adaptability and open to working with new processes and technologies.

Preferred:

• Experience working in a PEO or ASO environment.

• FPC or CPP certification (Fundamental/Certified Payroll Professional).

• Experience with PEO licensing and account registration.

• Experience with PrismHR and/or MasterTax platforms.

Benefits

• Competitive salary based on experience

• Comprehensive health, dental, and vision insurance

• 401(k) with company match

• Paid time off and holidays

• Collaborative, growth-oriented company culture

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