Administrative Assistant

Job Description

Job Description

We are looking for an experienced and dependable Administrative Assistant to support senior leadership in a Contract position. This role is ideal for someone who thrives in a fast-paced office, communicates effectively, and can manage competing priorities with sound judgment. The successful candidate will bring strong organizational skills, a welcoming presence, and the confidence to work closely with executives and other key stakeholders.

Responsibilities:
• Provide day-to-day administrative support to senior executives, ensuring schedules, communications, and office priorities remain well coordinated.
• Manage complex calendars by arranging meetings, resolving scheduling conflicts, and adjusting plans as priorities shift.
• Serve as a first point of contact for inbound calls and visitors, responding courteously and directing inquiries appropriately.
• Prepare, enter, and maintain accurate records, documents, and other administrative data in a timely manner.
• Assist with general front office operations, helping create an organized, detail-focused, and efficient workplace environment.
• Coordinate executive appointments, internal meetings, and related logistics while maintaining confidentiality and attention to detail.
• Adapt quickly to changing requests and provide flexible support across administrative tasks as business needs evolve.• Demonstrated experience in administrative support within a detail-oriented office setting.
• Proven ability to handle high-volume calendar coordination and shifting priorities with accuracy.
• Comfortable supporting executive-level leaders and interacting with individuals in senior or highly specialized roles.
• Strong verbal and written communication skills, including a personable phone presence.
• Solid data entry and recordkeeping skills with close attention to detail.
• Friendly, flexible, and resourceful approach to daily work and team collaboration.
• Availability to work onsite five days per week in Boulder, Colorado.