Front Office & HR Coordinator

Job Description

Job Description

Benefits:

• 401(k) matching
• Company parties
• Competitive salary
• Dental insurance
• Employee discounts
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Not your typical front desk role! Be the face of our company while owning onboarding, office operations, and employee support in a high-impact position.

Adams, Inc. has been in the Elkhorn area since 1988. We specialize in providing exceptional service by way of residential, commercial, and smart home electrical services, plumbing, HVAC, and home backup power systems. We are looking for a Front Office & HR Coordinator who shares our same values of Integrity, People, Excellence, Attitude, and Partnership!

Be the Engine That Keeps Our Office Running

This role is designed for a highly organized, people-oriented professional to serve as the face of our company and the backbone of our day-to-day operations .

As our Front Office & HR Coordinator, you will:

• Own the front desk experience for customers and employees
• Play a key role in onboarding new team members
• Help keep our office organized, equipped, and running smoothly
• Support internal events and employee engagement

If you thrive in a fast-paced environment, enjoy variety in your day, and take pride in being the person who keeps everything together, this is the role for you.

What Youll Do

Front Office Leadership

• Serve as the first point of contact for all walk-in customers and visitors
• Direct traffic, answer questions, and ensure a professional, welcoming experience
• Answer and route incoming calls

Customer & Administrative Support

• Process customer payments accurately and provide receipts
• Maintain organized and accurate records
• Manage incoming/outgoing mail and general office operations

New Hire Onboarding & HR Support

• Coordinate onboarding for new hires (documentation, communication, scheduling)
• Schedule pre-employment screenings (drug tests, physicals, etc.)
• Assist with new hire orientation preparation
• Support HR Director with open enrollment and administrative HR tasks
• Conduct new hire orientation

Technology & Workspace Setup

• Setup new employee devices (laptops, desktops, iPads, etc.)
• Prepare and organize workstations for incoming team members
• Ensure new hires are fully set up and ready on day one

Apparel & Office Management

• Manage employee apparel ordering and inventory
• Maintain organization of apparel storage and office supplies

Employee Experience & Event Support

• Assist in planning and coordinating company events (holiday parties, summer cookouts, etc.)
• Occasionally support new team member welcome breakfasts (setup, light food prep)
• Help create a positive, engaging workplace environment

What Were Looking For

• 3+ years of full-time administrative experience (customer service, receptionist, HR support, or admin roles)
• High school diploma required; Associate degree (HR, Office Management, or related) preferred
• Strong organizational skills and attention to detail
• Excellent communication and customer service skills
• Ability to multitask and stay organized in a fast-paced environment

Must-Have Skills

• Comfortable with technology able to set up devices (laptops, iPads, etc.) with minimal training
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Ability to type 30+ words per minute
• Able to handle confidential information with professionalism

Why This Role Stands Out

Above-average pay for administrative roles
Variety no two days look the same
High-impact position with visibility across the company
Opportunity to grow your skills in HR, operations, and coordination

Benefits

• Paid holidays
• Paid time off (PTO)
• Health, dental, vision, and life insurance
• 401(k) with employer match
• Employee discounts on company services

Physical Requirements

This role requires the ability to perform essential office and administrative functions in a professional environment. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to sit, stand, and walk for extended periods throughout the workday
• Frequent use of hands and fingers to operate a computer, phone, and office equipment
• Ability to communicate clearly, including listening and speaking with customers, employees, and vendors
• Visual ability to read screens, documents, and written materials
• Occasional lifting and moving of office supplies or materials up to 25 pounds (e.g., packages, apparel inventory)
• Ability to move about the office to assist visitors, set up workstations, and support events

Equal Employment Opportunity (EEO) Statement

Adams, Inc. is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all employees and applicants are treated with respect and dignity. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.