Executive Assistant

Executive AssistantPublicis Groupe is seeking a highly skilled and proactive Executive Assistant to provide dedicated support to C-suite executives in our New York City office. This is a high visibility, high-impact role that sits at the center of executive operations – requiring exceptional judgment, discretion, and the ability to anticipate needs in a fast-moving, global organization. The Executive Assistant will serve as a trusted partner and operational anchor to a senior leader, managing complex schedules, communications, events, travel, and priorities with precision and poise. This individual will also play a key coordination role across internal teams, senior stakeholders, and external partners, acting as a critical extension of executive leadership.Core Responsibilities:Provide administrative support with high degree of initiative, confidentiality and professional demeanor.Maintain calendars using Microsoft Outlook with little input.Schedule meetings using knowledge and good judgment of priorities.Provide business travel support, monitoring travel schedules and provide back up plans as needed.Expense reporting – T&E preparation and submissionInput weekly timesheets and manage Outlook Out-of-Office Assistant.Maintain up to date status on department timesheets and vacation calendars.Coordinate meetings and events.Maintain confidential files and records using judgment and discretion.Handle internal and external correspondence; create reports and presentations, as necessary.Seek out opportunities to evaluate existing processes and make improvements when necessary.Build effective, professional relationships with co-workers, clients and business partners.Perform duties and projects as assigned by senior executives.Qualifications:Bachelor's degree or equivalent experience3-5+ years of experience in administrative role supporting executive level employeesProficient with Microsoft Office (Excel, Word, PPT and Outlook) - requiredExcellent communication skillsStrong organizational and project management skillsAttention to detail and accuracyExcellent judgment, problem solving and decision making abilityExcellent relationship building skillsAbility to handle sensitive and confidential information with integrityAbility to multi-task and prioritize; demonstrated agility and flexibilityPassion and enthusiasm for the position and the organizationCompensation Range: USD $84,000.00 - USD $94,000.00/Annually.