Sales Support Specialist

Job Description

Job Description

About NAI LONG ISLAND

We are a leading full-service commercial real estate firm. NAI Long Island provides comprehensive brokerage, property management, and specialized advisory services across Nassau and Suffolk counties, underpinned by the largest independent broker organization in the world, NAI Global.

What You’ll Do

The Sales Support Specialist provides operational and administrative support to agents and brokers, assisting with the back-end transaction process for buying, selling, and leasing commercial properties. 

Key Responsibilities

● Broker Support:

○ Organize files, prepare documents, and assist with general administrative duties.

○ Create marketing collateral, including proposals, listing flyers, brochures, and offering memorandums.

○ Manage property listings across online platforms, social media, and press releases.

○ Oversee property signage, email marketing campaigns, and open house coordination.

● Client Coordination:

○ Communicate with clients via phone and email to answer inquiries.

○ Provide updates on property listings and transactions.

● General Office Support:

○ Front Desk & Reception: Greet visitors, answer and route phone calls, and respond to general emails.

○ Mail & Shipping: Process incoming mail and packages, prepare outgoing shipments, and coordinate courier pickups.

○ Inventory & Supplies: Monitor stock levels and reorder office and kitchen supplies as needed.

Qualifications & Skills

● Tech-savvy with proficiency in MS Office (Word, Excel), CRMs, databases, design tools (Canva), and AI applications (e.g., Google Gemini).

● Strong organizational, communication, and multitasking abilities with high attention to detail.

Schedule

Monday-Thursday 9-4 PM in our Islandia, NY office (some flexibility here)