Sr. Administrative Support Specialist

Sr. Administrative Support Specialist

Odyssey is recruiting to fill a Sr. Administrative Support Specialist role supporting the WIB CV-22 Osprey Division, at Patuxent River, MD. WIB is part of the ISR/SOF Directorate (AFLCMC/WI), who is responsible for equipping our warfighters to win the fight. The Directorate executes a $22 billion acquisition portfolio developing, producing, testing, modifying, fielding, and supporting Air Force ISR and SOF platforms, and related sub-systems.

Responsibilities

Duties include, but not limited to:

• Perform executive support tasks, from receptionist and visitor control tasks to the preparation, coordination, and publication of a wide variety of documents, graphics, presentations, spreadsheets, schedules, and other administrative products.
• Operate with broad direction to support administrative functions, with focus on administrative processes, procedures, tools, and protocol to perform a robust range of administrative tasks, such as maintaining executive staff schedules and communication, overseeing the administrative operations of a large office or organization, and coordinating large events requiring substantial discretion and attention to protocol.
• Maintain appointment calendars, VTC and conference room schedules. Schedule meetings and conferences including those involving staff from outside the immediate office.
• Answer telephones, forward messages and provides responses to routine queries.
• Assist in coordinating, consolidating, analyzing, distributing and monitoring action items, suspenses, and responses.
• Assist in preparing and updating program office file management documents.
• Prepare agendas, reports, and briefings for staff meetings.
• Ensure administrative taskers/packages meet or precede their suspense deadlines.
• Draft, edit, and staff both military and civilian appraisals and Awards and Decorations.
• Perform additional administrative tasks as required in support of customer organization.
• Have access to and perform administrative duties in ATAAPS and DTS.
• Develop and improve new or existing organization process guides and processes e.g. the End-of-Day checklists, In-processing, Out-processing, and recall-rosters.
• Support ad hoc tasks as required.

Qualifications

Citizenship: US Citizen

Clearance: Must have and be able to maintain a SECRET clearance

Minimum Qualifications:

• Bachelor's degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD.
• Or 15 years of direct experience in the respective technical/professional discipline being performed, 8 of which must be in the DoD.

Technical Skills:

• Microsoft Office suite including Word, Excel, Powerpoint, and Outlook
• Proficient with data entry and database management
• Proficiency in email management systems, video conferencing platforms (Zoom, MS Teams), and instant messaging
• Experience with Defense Travel Systems

Interpersonal Skills:

• Clear, concise, and professional verbal and written communication
• Ability to listen attentively to understand needs, concerns, and priorities
• Works well with cross functional teams and vendors

Additional Information

Location: Patuxent River, MD

Travel: none

Remote, Onsite, or Hybrid: Onsite

Company Overview

Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military's operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.

Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Please Note:

Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays. Odyssey Benefits