Administrative Support II

Administrative Support Level II

Longeviti is searching for an Administrative Support Level II with an active Secret clearance to support the US Army at Fort Detrick in Frederick, MD.

The Administrative Support Specialist II provides intermediate-level administrative and clerical support to ensure the efficient operation of organizational and functional business units. This position performs a broad range of administrative duties supporting areas such as work order management, finance, production control, supply operations, and special projects. The Administrative Support Specialist II is responsible for collecting, entering, tracking, verifying, and maintaining data from multiple sources while preparing reports, correspondence, and other business documents. Working with minimal supervision, this position contributes to process improvements that enhance workflow efficiency and provides administrative support to internal teams and management.

Duties and Responsibilities

• Perform a variety of administrative and clerical functions in support of work orders, finance, production control, supply operations, and special projects.
• Gather, collect, verify, and maintain data from multiple internal and external sources.
• Accurately enter and update information in government and commercial databases, spreadsheets, and automated information systems.
• Maintain electronic and paper records while ensuring data accuracy, completeness, and confidentiality.
• Prepare reports, statistics, spreadsheets, timelines, charts, graphs, and other management documents.
• Draft, edit, proofread, and distribute correspondence, memoranda, meeting minutes, and other administrative documents.
• Monitor administrative processes and recommend workflow improvements to increase efficiency and productivity.
• Assist with developing and maintaining administrative procedures, tracking systems, and documentation.
• Respond to internal and external customer inquiries and provide administrative information regarding office procedures and processes.
• Schedule meetings, coordinate calendars, arrange conference rooms, and support special events as required.
• Track assignments, deadlines, and project milestones to ensure timely completion of tasks.
• Support records management activities in accordance with organizational policies and applicable regulations.
• Perform other administrative duties as assigned.

Required Experience, Knowledge, Skills, Abilities, Competencies

• Average of three (3) years of administrative, clerical, office support, or program support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience using automated office systems, databases, and electronic records management systems.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail with a high level of accuracy in data entry and document preparation.
• Experience supporting federal government, Department of Defense (DoD), or healthcare organizations.
• Experience using enterprise resource planning (ERP), work order management, financial, or supply management systems.
• Knowledge of records management procedures and document control practices.
• Experience supporting multiple functional departments within a fast-paced office environment.

Security Clearance

• Active Secret Security Clearance

Education

High school diploma or equivalent required; Associate's degree in Business Administration, Office Management, or a related field is preferred.

Salary Range

• $41,0000 USD - $51,000 USD. However, Longeviti considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, and key skills.

Safety and Health

Longeviti LLC, as the employer, herein notifies each employee candidate and hired employee of the enterprise-wide employee requirement to follow and adhere to all Longeviti Occupational Safety, Health, and Environmental (LOSH)-E controls, policies, procedures, standards, rules, regulations, orders, and guidelines as a condition of employment (herein referred to as safety controls) as directed by Longeviti LLC supervision, management, and administration.

Benefits

Longeviti offers a comprehensive and generous benefits package. The Longeviti benefits package includes medical, dental, and vision insurance for the employee and/or their families. Longeviti also includes basic life insurance which includes AD&D plus short- and long-term disability for the employee. Employees may elect to enroll in our company's 401k plan. Employees will also accrue paid time off and holidays. Additional voluntary elections include legal coverage, supplemental accident, critical illness and hospital insurance plans, and commuter benefits.

About Longeviti

Longeviti LLC is a government contractor specializing in providing professional support services in the fields of information technology, program management, agency administration, and intelligence analysis.

We are a certified 8(a) and small disadvantaged business that excels in the market having earned our status as an ISO 9001 certified provider of services and are rated as CMMI Level 3 Services. Quality and continuous improvement are basic tenets of the organization and giving our staff the tools to make it happen are a trademark. Customer satisfaction is paramount.

Longeviti LLC is committed to non-discrimination and equal employment opportunity. All qualified applicants will receive consideration for employment without discrimination based on disability, protected veteran status or any other characteristics protected by law.