Administrative Assistant

Job Description

Job Description

Alwahban Management is the corporate management office for Texas Tires, supporting the accounting, financial, administrative, and operational needs of our multi-location retail organization. We are seeking a highly organized and dependable Administrative Assistant to support daily office operations and assist internal departments. This role is responsible for handling a wide range of administrative, clerical, and basic accounting tasks. The ideal candidate is detail-oriented, able to manage multiple responsibilities, and capable of making independent decisions to keep the office running efficiently.

Responsibilities

Administrative & Office Support

• Create and maintain filing systems (electronic and physical)
• Perform data entry and maintain accurate records
• Prepare and manage communications including emails, memos, reports, and correspondence
• Open, sort, and distribute incoming mail
• Scan and organize documents

Accounting & Financial Support

• Perform data verification to ensure accuracy of records
• Review and check data entry for errors or discrepancies
• Complete spreadsheet data entry and maintain organized records
• Assist with basic accounting support as needed

General Office Duties

• Provide support to 50+ store locations as needed
• Assist with apparel orders and tracking
• Manage and coordinate supply orders for stores and office
• Support daily operations to ensure efficiency across all locations

Expectations

• Maintain a high level of organization and accuracy in all tasks

Skills & Qualifications

• Previous administrative or office experience preferred
• Strong organizational and multitasking skills
• Basic understanding of accounting functions and data handling
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Attention to detail and problem-solving ability
• Ability to work independently and as part of a team

Education

• High school diploma required
• Associate’s degree preferred

Job Type

Full-Time

• Meet deadlines and manage multiple priorities effectively
• Communicate professionally with internal staff and management
• Take initiative and make independent decisions when needed
• Maintain confidentiality of sensitive information
• Support a positive and efficient office environment

Job Type: Full-time- Monday - Friday 8am-5pm

Benefits:

• 401(k)
• Paid time off

Experience:

• Administrative: 1 year (Preferred)