Receptionist

Administrative Assistant

Non Profit located in Far Rockaway seeks an Administrative Assistant. MUST BE BILINGUAL SPANISH SPEAKING. Hours 9-5 pm Mon-Fri and occasionally a Saturday.

Responsibilities include:

• Coverage of reception area which includes assisting with guests, phone inquiries, and directing calls to the appropriate staff members or site offices
• Cordial greeting and screening needs of external visitors
• Maintaining conference room calendars and coordinate room setup with appropriate staff
• Placing food/catering orders and catering/meal set-up as needed
• Ensuring that the reception and conference rooms are clean and well-maintained
• Receiving and signing for deliveries/packages
• Monitoring office/kitchen inventory
• Sort incoming mail, newspapers, and periodicals for distribution

Administrative Assistant:

• Providing administrative support to office management, property management and executive departments as assigned
• Performing special projects as needed
• Other duties as may be assigned

Skills and Experience:

• Excellent customer service skills and reception/phone skills
• Strong verbal and written communication skills
• Solid knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook
• Demonstrate the ability to take initiative and identify needs, along with the flexibility to help where needed
• Two plus years of relevant and successful work experience
• Minimum of a High School Diploma or GED with 3 to 5 years' experience; Associates degree or college credits a plus; Bachelor's degree preferred