Executive Assistant

Executive Assistant

Optima Dermatology is recruiting an Executive Assistant to join our Practice Support Center, based in Portsmouth, NH.

Position Details:

We are looking for an Executive Assistant to perform a variety of administrative and research tasks in support of our executive team. Responsibilities include managing calendars, making travel arrangements, and executing on a wide variety of research projects. To be successful in this role, the candidate will be well-organized, have great time management skills and be able to work with limited guidance.

Responsibilities:

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives' calendars and setup meetings, as well as coordinating Board meetings, recurring leadership meetings, and company wide recurring meetings
• Make travel and accommodation arrangements
• Track and manage expenses
• Assist with coordination and tracking of company events
• Conduct and compile research projects
• Input, maintenance, and reporting of contacts/records in the company's CRM
• Act as an office manager by keeping up with office supply inventory
• Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable
• Provide back-up support for other staff members and Management
• Triage and respond to miscellaneous requests from key stakeholders
• Organize and mail gifts, letters and thank you packages
• Assist CEO and Chief Growth Officer with personal requests and matters

Qualifications:

• Bachelor's Degree
• Work experience as an Executive Assistant or other administrative role preferred
• Technologically savvy
• Experience with Project Management systems, CRM (Salesforce), Asana, and other applications
• Excellent MS Office skills
• Excellent, highly professional written and verbal communication skills
• The ability to multi-task and prioritize job duties; ability to manage requests from several key stakeholders
• Outstanding organizational and time management skills; anticipate problems and respond proactively
• Must be able to complete tasks with accuracy and attention to detail
• Handles matters proactively and expeditiously and follows through on projects to successful completion
• Ability to solve problems within the scope of the role
• Ability to work independently with minimal supervision
• Ability to effectively present information to senior management
• Discretion and confidentiality

About Optima Dermatology:

Optima Dermatology is revolutionizing skin care. We take great pride in offering convenient access to expert dermatological care and providing an exceptional experience for our patients. Our commitment and service to our patients starts with our team. We are growing rapidly and looking for key team members who believe in our mission and want to make a difference in the lives of our patients. We foster an environment that is fun and hardworking and promise you will work alongside amazing colleagues who you are proud to call your teammates.