Executive Assistant (Business Development/Government Relations)

Job Description

Job Description

Description

As an Executive Assistant at Impulse, you will support the VPs of business development and government relations and manage the Impulse Washington DC office. This role combines traditional executive support with office and team management providing the organizational nexus for the small,

but very active, BD and GR teams.

NOTE: this role is an onsite position in Impulse's Washington DC office
Responsibilities

• Own and optimize complex, high-volume BD and GR calendars, coordinating travel as necessary
• Interface with government customers, industry partners, and Impulse teams
• Anticipate needs and dynamically adjust schedules based on shifting priorities
• Own the conference and event planning process for BD and GR; managing the calendar of conferences, engaging with conference organizers to manage Impulse participation as well as internal stakeholders to coordinate their participation
• Work from the DC office, maintain an Impulse presence
• Engage with the office building management, triage any requests of or
  from them; including office supplies, drinks, snacks
• Manage the visitor badging system and coordinate badges for visitors
• Serve as an integral member of the BD and GR team
• Manage BD and GR deliverables schedules and milestones including proposals, white papers, and presentations
• Ensure coordination and information flow across the BD and GR teams and
  with other Impulse teams including mission management, engineering,
  program management, finance, security, IT, and marketing
• Manage BD and GR information tools and repositories including: Confluence (documentation), Excel (data analysis), SharePoint (data repository), PowerPoint / Canva (presentations), Slack (primary communication channel)

Minimum Qualifications

• High school diploma, or equivalency certificate
• 10+ years supporting senior leaders in a dynamic environment
• Advanced proficiency in Microsoft products (Excel, Outlook, PowerPoint and SharePoint)
• Demonstrated organizational and time management skills 

Preferred Skills and Experience

• Bachelor's degree from an accredited university
• 8+ years of demonstrated executive assistant experience supporting business development and legal leadership in aerospace, hardware, or manufacturing environments 
• 4+ years of demonstrated executive administrative experience with aerospace or start-up companies
• Demonstrated experience managing an office
• Demonstrated proficiency with Confluence, SharePoint, and Slack or similar tools
• Active security clearance

Additional Information:

Compensation bands are determined by role, level, location, and alignment with market data. Individual level and base pay is determined on a case-by-case basis and may vary based on job-related skills, education, experience, technical capabilities and internal equity. In addition to base salary, for full-time hires, you may also be eligible for long-term incentives, in the form of stock options , and access to medical, vision & dental coverage as well as access to a 401(k) retirement plan .

Impulse Space’s spacecraft manufacturing business is subject to U.S. export regulations including the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). This position requires applicants to be either U.S. Persons (i.e., U.S. citizen, U.S. national, lawful permanent U.S. resident (green card holder), an individual granted asylum in the U.S., or an individual admitted in U.S. refugee status) or persons eligible to obtain an export license from the U.S. Departments of State, Commerce, or other applicable U.S. government agencies. Learn more about the ITAR here.  

Impulse Space is an Equal Opportunity Employer; employment with Impulse Space is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.