Event Planner

Step into a role where your creativity shapes learning across Washington’s courts! The Washington Administrative Office of the Courts (AOC) is looking for an attentive, driven, and detail-oriented Event Planner who thrives in fast-paced environments and loves engaging with processes and best practices for planning, organizing, and hosting engaging conferences and events. In this dynamic position, you’ll be a key player within the Court Education Services (CES) Operations team, providing seamless support for high-impact education programs. You’ll work closely with the Education Operations Supervisor and Court Educators to plan, organize, and deliver meaningful education events, from cutting-edge technology instruction to engaging online courses and polished in-person events. Guided by the Education Operations Supervisor, you’ll help bring our educational mission to life through exceptional attention to detail, organized execution, and proactive customer service to our court customers. If you find joy in orchestrating details, implementing best practices, collaborating with passionate professionals, and creating events that truly make a difference, you’ll thrive in this role and help strengthen the future of Washington’s courts. Our Mission Advance the efficient and effective operation of the Washington Judicial System. Responsibilities Research and identify solutions, venues, tools, and processes to meet customer and program needs. Negotiate with vendors and industry partners and manage requisition steps including RFPs, contracts, and purchases. Create, edit, and manage communications for internal and external audiences, including event and meeting coordination through Outlook. Oversee registration and conference management systems for in-person events, eLearning, webinars, and workshops. Track and manage budgets, billing, scholarships, education credits, and program data using tools such as Excel. Provide technical support for live events and facilitate professional webinar sessions in Zoom and Teams. Follow established CES operational processes while collaborating with leadership on improvements and completing additional duties as assigned. Perform other duties as required. Qualifications A combination of education and experience demonstrating a working knowledge of the duties and responsibilities of the Court Education Assistant may substitute for the qualifications listed. Associate of Arts degree in Business or a related field. Four (4) years of administrative program support experience. Must be willing to travel. This position requires periodic travel to support programs in various parts of the state for up to one week at a time. Ideal Candidate Profile Delivers exceptional customer service, consultation, and educational support while demonstrating strong communication, grammar, and writing skills. Shows high technical aptitude with self-learning ability and proficiency in Microsoft 365, LMS, CMS, conference-management systems, and similar applications. Maintains accurate budget and bookkeeping records and follows established process standards while offering thoughtful improvements. Understands customer expectations, produces high-quality work, and builds positive, collaborative relationships with coworkers, stakeholders, and participants. Analyzes complex issues, recommends effective solutions, and develops accurate estimates supported by timelines, objectives, and action plans. Prioritizes responsibilities, manages time well, multitasks in a complex environment, and maintains strong attention to detail. Follows projects from inception through implementation, anticipates challenges, adjusts plans as needed, and keeps the CES Manager and Education Coordinators informed. Demonstrates flexibility, adaptability, and a consistently positive approach to change and evolving priorities. Important Information The workweek may fluctuate depending on workload or agency needs. Overnight travel may be required based on business needs. This position may be overtime eligible. An equal opportunity employer and does not discriminate based on gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, or any other basis protected by federal or state law. Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact the AOC Human Resource Office, at View phone number on click.appcast.io, or fax View phone number on click.appcast.io, or via email to View email address on click.appcast.io. Candidates who are offered a job with AOC must possess work authorization that does not require sponsorship by the employer for a visa now or in the future. AOC complies with the employment eligibility verification requirements of the federal government eligibility verification form I‑9. The selected candidate must be able to provide proof of identify and eligibility to work in the United States consistent with the requirements for that form. AOC does not use E-verify; therefore we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law. SPECIAL NOTE : Before a new hire, a background check, including criminal history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. #J-18808-Ljbffr State of Washington