Documentation Specialist

Compliance Documentation Specialist Location: Farmingdale, NY

Schedule: Monday – Friday, 8:30 AM – 5:00 PM (45-min lunch)

Job Type: Full-time

About Us For over 40 years, we have been a premier B2B supplier of high-quality food, beverage, and nutraceutical ingredients across North America. Representing top global producers, we pride ourselves on providing top-tier logistics, speed, and technical expertise to manufacturers nationwide.

Job Summary We are seeking a detail-oriented Compliance Documentation Specialist. In this role, you will manage, review, and maintain technical documentation and regulatory certificates from global suppliers. You will serve as the crucial liaison between our ingredient suppliers, sales team, and manufacturing clients to ensure all products comply with FDA guidelines and quality standards.

Qualifications

• Experience: 2–4 years in food safety, regulatory compliance, QA, or document control (food, beverage, or ingredient distribution industry highly preferred).

• Education: Degree in Food Science, Biology, Chemistry, or equivalent industry experience.

• Industry Knowledge: Familiarity with FDA regulations, FSMA, and GFSI guidelines (SQF, BRCGS).

• Skills: Exceptional attention to detail, organizational skills, advanced MS Excel, and exposure to ERP/QMS databases.

salary: $24 - $27 per hour
shift: First
work hours: 8:45 AM - 5 PM
education: No Degree Required

Responsibilities

Regulatory & Technical Documentation Management

• Request, track, and maintain essential supplier documents, including Specification Sheets, Certificates of Analysis (CoA), Allergen Statements, SDS (Safety Data Sheets), Nutritional Data, Country of Origin, and Flow Charts.
• Manage third-party certifications, including Kosher, Halal, Non-GMO Project Verified, Organic, and Gluten-Free documentation.
• Ensure all documentation aligns with FDA regulations , FSMA (FSVP compliance), and industry standards.

Client & Supplier Support

• Promptly respond to customer requests for technical, regulatory, and quality documentation.
• Coordinate directly with international and domestic ingredient manufacturers to audit, update, and replace expiring compliance files.
• Review raw material change notifications and communicate potential impacts to customer quality teams.

System Control & Audit Readiness

• Maintain an organized, up-to-date digital document repository, ensuring strict version control across all product files.
• Conduct periodic audits of existing supplier files to identify missing or outdated documents and resolve gaps proactively.
• Assist in preparing for internal, customer, and third-party regulatory audits or recall exercises.

Skills

• Verbal Communication
• Confidentiality
• Analytical Thinking
• Filing
• Documentation of Operations
• Basic Software Skills
• Written Communication
• Responsiveness
• Writing - Documentation

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.