Administrative Assistant

This position will serve as an Administrative Assistant for the Cornell Cooperative Extension Association of Nassau County and provide support primarily for the Administration Team with other programs assigned to meet the needs of the Association. Program area assignments may change based on Association needs and funding availability. The Administrative Assistant will be responsible for overall clerical support to the assigned programs and program areas, adhering to strict timeframes for reporting purposes and accountability, database management, supporting program meetings, filing and organizing program materials, creating flyers and brochures, special projects, etc. The position will represent Cornell Cooperative Extension to the general public, community leaders and government officials in a professional manner and will appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public. Required Qualifications High School Diploma or Equivalent Education. Experience relevant to the role of the position. Valid NYS Driver’s License and the ability to meet travel requirements associated with this position. Ability to work flexible hours which may include evenings and/or weekends, as appropriate. Preferred Qualifications Associate’s Degree in Business or related field. Demonstrated ability to gain knowledge in subject matter information as it relates to program area responsibilities. Demonstrated ability to work effectively with co-workers, customers, volunteers, and community leaders. Demonstrated ability to work proactively as part of a team as well as independently. Demonstrated ability to be adaptable and flexible to meet the needs of the program area and the Association. Demonstrated ability to think independently and anticipate needs for program support purposes. Demonstrated ability to communicate effectively using oral, written, and visual means. Demonstrated ability to maintain confidentiality when required. Demonstrated ability to relate to diverse audiences. Demonstrated ability to meet deadlines and work within strict timelines. Demonstrated high level of organizational skills. Demonstrated high level of computer skills, and familiarity with Microsoft Office programs as well as FileMaker and Photoshop. Demonstrated ability and familiarity with databases and database management. Demonstrated ability to handle multiple priorities simultaneously. Administrative Responsibilities (95%) Provide routine office assistance; answering phones, copying, assist with grant vouchering, record keeping, etc. Provide support with all correspondence as needed (letters, meeting materials and agendas, etc.). Record minutes of required meetings and provide meeting materials as needed. Maintain program area files and information. Work with program educators to create program flyers, brochures, educational materials, and other special projects as needed. Take program registrations as required, track participant attendance, and provide support as needed (filing, copying, formatting correspondence). Provide support for data entry and reporting as needed to comply with grant requirements. Perform other general office duties as needed/assigned. Maintain effective professional relationships with other agencies, businesses, and the public to promote efficient utilization of resources, prevent duplication of services, and support the mission and objectives of the Association. Professional Improvement and Other Duties (5%) In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities. Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned. Health and Safety Support the Association to maintain a safe working environment. Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard. Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified. Position Details This is a part‑time, non‑exempt position, 52.5% FTE. The hourly rate for this position is $23.00 to $25.00 commensurate with experience. The position offers a comprehensive benefit package, including health and dental insurance and NYS retirement. #J-18808-Ljbffr