Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant (Open to Entry Level)

Job Description

The Administrative Assistant will provide reliable, detail-oriented support to the office by performing a wide range of administrative tasks. This role focuses on accurate typing, data entry, general office administration, and managing construction reports, while supporting the broader team with day-to-day operational needs.

Responsibilities

• Perform accurate and efficient typing to prepare documents, reports, and correspondence.
• Complete data entry tasks with a high level of attention to detail and accuracy.
• Handle a variety of office administrative duties, including filing, organizing records, and maintaining documentation.
• Manage and process construction reports, ensuring they are properly prepared, recorded, and distributed.
• Monitor and respond to email communications in a timely and professional manner.
• Use Microsoft Office applications, particularly Excel and Outlook, to support daily administrative activities.
• Provide clerical support such as scheduling, document preparation, and general office coordination.
• Assist with customer service-related tasks, including answering inquiries and directing requests appropriately.
• Support the office team with additional tasks as needed to ensure smooth daily operations.

Essential Skills

• Experience using Microsoft Office, with a strong focus on Excel and Outlook.
• Ability to perform accurate and efficient typing and data entry tasks.
• 1–3 years of administrative experience preferred but not required, including experience in clerical or office support roles.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Clear and professional verbal and written communication skills.
• Comfort using email and other digital tools for daily office communication.
• Customer service skills and a professional, well-spoken demeanor.
• Attention to detail and a high degree of accuracy in all administrative work.

Additional Skills & Qualifications

• Open to entry-level candidates who demonstrate strong communication skills and proficiency with Microsoft Office.
• Administrative experience from any industry is welcome; construction industry experience is not required.
• Ability to work independently as well as collaboratively within a small office team.
• Willingness to learn new processes and adapt to evolving office needs.

Work Environment

This is an in-office role, working Monday through Friday from 8:00 a.m. to 4:30 p.m. The position is based in a small office environment with approximately 10 employees, fostering close collaboration and regular interaction with colleagues. The role involves working primarily at a computer, using Microsoft Office applications and email throughout the day, and contributing to a professional, organized, and supportive office setting.

This is a Contract to Hire position based out of Farmingdale, NY.

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Farmingdale,NY.

This position is anticipated to close on Jul 15, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.