Administrative Executive Assistant

Job Description

Job Description

Established property management office seeking a dependable and organized Administrative Assistant to support the daily operations of cooperative and condominium communities throughout Long Island and New York City.

This position is ideal for an individual who is detail oriented, professional, and comfortable handling multiple responsibilities in a fast paced office environment.

Responsibilities include:

• Answering and directing telephone calls and emails

• Assisting residents, shareholders, board members, and vendors with inquiries

• Preparing letters, notices, and general correspondence

• Maintaining building files, records, and databases

• Coordinating appointments, inspections, and vendor access

• Processing work orders and service requests

• Assisting with accounts payable, receivables, and administrative tracking

• Supporting property managers with day to day operations

• Filing, scanning, and general office administration

Qualifications:

• Prior office or administrative experience required

• Property management experience preferred but not required

• Strong communication and customer service skills

• Proficiency in Microsoft Office, including Word, Outlook, and Excel

• Ability to multitask and prioritize assignments

• Strong organizational skills and attention to detail

• Professional demeanor and dependable attendance

Professional office environment with opportunities for growth and advancement.

Compensation commensurate with experience.

Please submit resume and salary requirements for consideration.

• Stable and growing property management office with a professional team environment
• Opportunity to gain hands on experience in cooperative and condominium management
• Exposure to all aspects of property management operations and administration
• Supportive office atmosphere with opportunities for professional growth
• Fast paced and engaging work environment where no two days are the same
• Direct interaction with property managers, board members, residents, and vendors
• Convenient Long Island office location
• Competitive compensation based upon experience
• Opportunity for long term career advancement within the property management field

Company Description

• Stable and growing property management office with a professional team environment\n• Opportunity to gain hands on experience in cooperative and condominium management\n• Exposure to all aspects of property management operations and administration\n• Supportive office atmosphere with opportunities for professional growth\n• Fast paced and engaging work environment where no two days are the same\n• Direct interaction with property managers, board members, residents, and vendors\n• Convenient Long Island office location\n• Competitive compensation based upon experience\n• Opportunity for long term career advancement within the property management field