Senior Executive Assistant

Working at Purolator International is more than a job. It's an opportunity to be part of a winning team and to contribute to the success of our growing company. Purolator International is a leading U.S. based supply chain logistics solutions provider specializing in the air and ground forwarding of express, freight and parcel shipments, customs brokerage, and fulfillment and delivery services to, from and within North America. We are a subsidiary of Purolator Inc., Canada's largest leading integrated freight, package, and logistics solutions provider. You can learn more about us on YouTube and LinkedIn.

When we say we're the best, we're not just tooting our own horn. We're incredibly proud of the many awards we've won for shipping to, from, and within Canada.

Purolator International provides a "Best in Class" Total Rewards package to employees and their families.

• Medical & Prescription Drugs (80%+ premium paid by Employer)
• Employer Funded Health Savings Account (H.S.A)
• Dental and Vision plans
• Employer funded Short/Long Term Disability & Life Insurance
• Accident, Hospital & Critical Illness Plans
• Retirement Plan Employer Contribution (50% Match up to 8% of Your Eligible Salary)
• Annual Bonus Incentive Plan
• Paid Time Off Including: 15 Vacation Days, 10 Sick Days, 4 Personal Days
• Paid Holidays
• 100% Paid Extended Parental/Maternity Leave Program
• 100% subsidized pay Military/Reserves Leave Program
• Tuition Assistance
• Wellness Program
• Identify Theft Protection Discount Program
• Pet Insurance Discount Program

We also offer social responsibility initiatives covering a wide range of business aspects and employee relationships such as supporting local communities, educating, and empowering workers, promoting gender equality and minorities, reducing our footprint, etc.

Overview We are seeking a highly experienced and proactive Senior Executive Assistant to support C-suite leadership, including direct support to a senior executive, along with senior IT leadership and international stakeholders. This role plays a critical part in enabling executive effectiveness by managing priorities, driving organization, and elevating the quality and efficiency of key deliverables and engagements. This is a high-impact role requiring strong judgment, presence, and the ability to operate with discretion in a fast-paced, highly collaborative environment.

Work Schedule: Hybrid (in-office Tuesday-Thursday; remote Monday and Friday)

What You'll Do Executive & Strategic Support

• Provide proactive, high-level administrative support to C-suite leadership, anticipating needs and managing competing priorities
• Analyze incoming communications, streamline information flow, and ensure executives are equipped for effective decision-making
• Draft, prepare, and coordinate executive-level communications, reports, and briefing materials
• Act as a trusted partner, helping to manage priorities, follow-ups, and key deliverables

Presentation & Meeting Excellence

• Lead development and coordination of executive presentations (PowerPoint), in partnership with Communications, to ensure polished and high-impact materials
• Support preparation for key forums (i.e. Connection Sessions, MBRs) with the goal of reducing executive prep time
• Prepare agendas, coordinate logistics, and manage end-to-end execution for meetings and events

Project & Operational Coordination

• Manage projects and administrative processes on behalf of executives, ensuring deadlines and priorities are met
• Coordinate across departments and global stakeholders to facilitate alignment and execution
• Build strong relationships to manage calendars, travel, and executive commitments seamlessly

Administrative & Business Operations Support

• Manage complex calendars, travel arrangements, and scheduling across multiple time zones
• Support expense processing, invoice approvals, and general business operations needs
• Handle confidential information with the highest level of discretion and professionalism
• Ensure smooth day-to-day operations for executive offices and interactions with internal and external stakeholders

Role Scope & Expectations

• Senior-level support across C-suite, senior IT leadership, and international partners
• Flexible availability, including support outside standard business hours as needed
• High level of autonomy with responsibility for prioritization and execution of work
• Operates as a strategic enabler, not just administrative support

What Success Looks Like We are looking for a candidate who brings:

• Executive-level experience: Proven track record supporting C-suite or senior executives in complex environments
• Strong presence & judgment: Ability to represent leadership with professionalism, discretion, and confidence
• Attention to detail & excellence: Consistently delivers high-quality, polished work
• Agility: Ability to pivot quickly and manage shifting priorities in a fast-paced environment
• Proactive ownership: Anticipates needs, manages up, and solves problems before they escalate
• Tech & AI mindset: Openness to leveraging AI and tools to improve efficiency and outcomes

Qualifications

• 5-7+ years of progressive administrative experience, including senior-level executive support
• Experience supporting senior leaders or executive teams in a corporate environment
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams)
• Strong organizational, communication, and project coordination skills
• Ability to manage confidential information with discretion

Why Join Us

This role offers the opportunity to work closely with senior leadership and make a meaningful impact on how the organization operates at the highest levels. You'll play a key role in enhancing executive effectiveness, driving efficiency, and supporting critical initiatives across the business.

The base pay range for this role is $53,000 - $75,000. Pay within this range varies by work location and may alsodepend on various factors such as job-related knowledge, and relevant skills and experience.

Purolator International values diverse perspective and life experiences. Purolator International encourages candidates of all backgrounds to apply, including people of color, immigrants, refugees, women, people who identify as LGBTQ, people with disabilities, veterans, and those with diverse life experiences.

Candidates applying will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you require an accommodation during the recruitment process, we will work with you to meet your needs.

Purolator International participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program

Any offer of employment is contingent upon the results of the Company's lawful preemployment checks, which may include background and reference checks, in compliance with applicable federal, state and local law.