Executive Administrative Assistant

Position Type: Temporary (Contract Length: ~5 months) Duration: August 3, 2026 – December 30, 2026 Location: Fully On-Site (Melville, NY) — Note: Occasional travel to New York City may be required. Compensation: $35.00 / hour Schedule: 24 hours per week. Initial Schedule: Monday – Thursday, 9:00 AM – 3:30 PM (includes a required 30-minute unpaid daily lunch break). Flexibility Note: The weekly schedule may eventually shift to 3 days per week, but total weekly hours will remain at 24. We are seeking a career administrative professional to provide high-level support to three Vice Presidents within our Supply Chain department. This individual will play a pivotal role in keeping our leadership team aligned, organized, and on track within a fast-paced environment. The ideal candidate is a confident communicator who thrives when managing shifting priorities and has prior experience navigating large, complex corporate organizations. Core Focus: Heavy, proactive calendar management. Key Responsibilities Calendar Management: Take full ownership of complex Outlook calendars and scheduling for three VPs, resolving conflicts proactively. Meeting Coordination: Organize and facilitate meetings, including preparing materials, reserving conference rooms, coordinating with Office Services for room setups, managing AV needs, arranging catering, and handling transportation of materials. Document & Presentation Support: Create, edit, update, and proofread presentations, documents, and other business materials. Onboarding Support: Coordinate new hire orientations and assist with the onboarding process for incoming team members. Office Coordination: Monitor and manage local office supplies to ensure the team has necessary resources. Qualifications Executive Support Experience: Proven experience successfully supporting multiple executives simultaneously in a large corporate setting. Technical Proficiency: Strong computer skills, specifically with heavy Microsoft Outlook calendar management, alongside intermediate-to-advanced knowledge of Word, Excel, and PowerPoint. Execution & Detail Focus: Exceptional follow-through, strong attention to detail, and the ability to manage multiple tasks efficiently under tight deadlines. Communication Skills: Outstanding verbal and written communication skills with a polished, professional demeanor. Mindset: Highly service-oriented, proactive, and confident in taking the lead to keep executives organized. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days. #J-18808-Ljbffr