Admissions Manager [Remote]

Why Charlie Health?

We are currently facing a nationwide mental health epidemic marked by rising rates of depression, anxiety, trauma, substance use disorders, and suicide. At the same time, those seeking help often encounter barriers—whether geographic, financial, or systemic—that prevent them from receiving timely and effective care. This urgent need calls for a reimagined approach to behavioral health treatment.

At Charlie Health, our mission is to connect the world to life-saving mental health treatment. Our innovative virtual programs combine curated group sessions, individual therapy, and family therapy, delivered through personalized, evidence-based treatment plans designed for sustainable healing from the comfort of home. By connecting individuals with shared experiences and fostering supportive communities, Charlie Health provides a pathway to long-term recovery, with over 90% of our clients seeing improvement in their most challenging mental health symptoms.

Every member of our team shares a deep commitment to this mission. If you’re driven to make a meaningful impact, we invite you to join us in reshaping the future of mental healthcare.

About the Role

We are a startup with a big vision and your role will be essential to our success. You'll be granted an unparalleled level of responsibility, as your efforts will literally define how many kids we are able to treat. You'll work hand-in-hand with our team to facilitate admission for hundreds of at-risk youth. You'll obsess (in a healthy way) over ensuring that every possible patient and family member feel taken care of by Charlie Health’s admissions team. This position is highly interactive and serves as a critical part of aiding our patients, as you will be their first introduction to Charlie Health. The admissions team ensures that all admissions processes are completed within the designated time and documentation is professionally presented.

We’re a team of passionate, forward-thinking professionals eager to take on the challenge of the mental health crisis and play a formative role in providing life-saving solutions. If you’re inspired by our mission and energized by the opportunity to increase access to mental healthcare and impact millions of lives in a profound way, apply today.

Responsibilities

• Manages a team of admissions coordinators with the following responsibilities, including, but not limited to:

  • Performance reviews
  • Weekly 1:1 meetings
  • Hiring, training, coaching, and development
  • Oversight of team caseload

• Develops and implements admissions best practices, refines and updates standard admission and discharge processes, and oversees admissions staff.

• Reports and analyzes performance related to admissions and inquiries to Charlie Health senior management

• Responsible for high contact center service levels and call quality monitoring/coaching for team members

• Ensures team members are building deep trust and rapport with patients, parents, and providers and drives admissions conversations to gather demographics, presenting problems, and treatment histories

• Leads their team to champion each individual client’s Charlie Health admissions process and addresses/resolves concerns from clients/families around Charlie Health’s program

• Ensures team members are consistently and communicating in a timely fashion with all prospective clients, families, and referral sources to advance clients into Charlie Health’s program

• Engages prospective clients, families, and referral sources in a compassionate, inclusive, and professional manner

• Partners closely with internal team members including clinical outreach, patient experience, and business operations to coordinate admissions processes

• Adapts to organizational change and departmental restructuring to fit the needs of our clients, families, and referral sources

Requirements

• Bachelor’s degree in healthcare administration or similar field preferred (Master’s degree in public health, healthcare administration, or business administration a plus)
• 2-5+ years required experience in healthcare administration management (healthcare admissions experience preferred)
• 1-2+ years of Salesforce experience required
• Previous management experience required
• Upholds Charlie Health’s Mission, Vision, and Values
• Experience working with young adults and adolescents
• Familiarity with outpatient mental health settings and services
• Strong ability to multitask and work in a fast-paced environment
• Demonstrates a high level of emotional intelligence
• Knowledge of HIPAA policies and procedures
• Proficient with Microsoft Office and Google Suite 

Benefits

Charlie Health is pleased to offer comprehensive benefits to all full-time employees. Read more about our benefits here . #LI-Remote

Note to Colorado applicants: Applications will be accepted and reviewed on a rolling basis.

Please note that this role is not available to candidates in Illinois.

The total target base compensation for this role will be between $90,000 and $110,000 per year at the commencement of employment. In addition to base compensation, this role offers a target performance-based bonus. The target total cash compensation range, including potential bonus, will be between $105,000 and $125,000 per year. Please note, pay will be determined on an individualized basis and will be impacted by location, experience, expertise, internal pay equity, and other relevant business considerations. Further, cash compensation is only part of the total compensation package, which, depending on the position, may include stock options and other Charlie Health-sponsored benefits.

Our Values

• Connection: Care deeply & inspire hope.

  • We care personally about every single person in the Charlie Health ecosystem: our clients, providers, and team members alike.
  • We inspire hope with every interaction, reminding our clients that we truly and unconditionally believe in them.

• Congruence: Stay curious & heed the evidence.

  • We ask “why” five times before we’re satisfied with the answer. We don’t stick to the status quo; we challenge our assumptions and remain humble.
  • Above all, we’re results-oriented. When we find data that calls our original plan into question, we modify or pivot.

• Commitment: Act with urgency & don’t give up.

  • We work as swiftly as possible. The mental health crisis is relentless, and so are we.
  • Our clients don’t give up and neither do we. Persistence is our superpower.

Please do not call our public clinical admissions line in regard to this or any other job posting.

Please be cautious of potential recruitment fraud. If you are interested in exploring opportunities at Charlie Health, please go directly to our Careers Page: Charlie Health will never ask you to pay a fee or download software as part of the interview process with our company. In addition, Charlie Health will not ask for your personal banking information until you have signed an offer of employment and completed onboarding paperwork that is provided by our People Operations team. All communications with Charlie Health Talent and People Operations professionals will only be sent from @charliehealth.com email addresses. Legitimate emails will never originate from gmail.com, yahoo.com, or other commercial email services.

Recruiting agencies, please do not submit unsolicited referrals for this or any open role. We have a roster of agencies with whom we partner, and we will not pay any fee associated with unsolicited referrals.

At Charlie Health, we value being an Equal Opportunity Employer. We strive to cultivate an environment where individuals can be their authentic selves. Being an Equal Opportunity Employer means every member of our team feels as though they are supported and belong. We value diverse perspectives to help us provide essential mental health and substance use disorder treatments to all young people.

Charlie Health applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation.