Patent Coordinator

$65k - $75k

Full-time

The HT Group

The HT Group is partnering with a IP Law Firm to hire a Patent Coordinator to support the patent prosecution team. This role is responsible for managing incoming client requests, ensuring accurate task identification, and maintaining visibility over all active and pending work to support timely and compliant patent filings. This is a great opportunity for someone who is detail-oriented, proactive, and has experience working in a fast-paced IP environment.
Location - Houston TX (77046)
Comp - $65-75k base + bonus
Direct Hire
What You’ll Do:
Monitor and manage shared inboxes for incoming patent-related communications
Review and categorize requests such as patent applications, office action responses, and formal filings (e.g., IDS, assignments, declarations, extensions)
Identify urgency, deadlines, and required actions; route requests accordingly
Determine task type, jurisdiction, and appropriate resource (attorney, agent, paralegal, or docketing)
Create and update tasks within workflow or docketing systems
Ensure all required documentation and information is collected and complete
Track progress and proactively follow up on pending items
Identify and escalate risks, delays, or missing information
Partner with internal teams to optimize inbox management and task tracking processes
Ensure all requests are clearly documented, properly assigned, and completed
Act as a key administrative contact for attorneys and internal stakeholders
What We’re Looking For
Bachelor’s degree or IP Paralegal certification preferred not required
3+ years of experience in intellectual property or patent prosecution support within law firm required
Strong understanding of U.S. patent processes and USPTO procedures
Experience with docketing and document management systems
Proficiency in Microsoft Office and IP-related software tools
Excellent organizational skills with the ability to manage multiple deadlines
Strong communication skills and attention to detail

Vacancy posted 2 days ago

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