Temporary Executive Assistant
$40 - $45 per hourHuman Hire
Job Description HumanHire is working with one of the largest banks in the country to find a Temporary Executive Administrative Assistant to support an investment group consisting of 2 MDs and 8 staff, at its New York City headquarters. This person will keep calendars, travel, and daily logistics running smoothly so executives can stay focused on the business. The role calls for someone polished, quick on their feet, and comfortable operating in a high-volume, high-visibility environment.
What You'll Own
Calendar and Scheduling
What You'll Own
Calendar and Scheduling
- Manage complex, frequently changing calendars for multiple senior executives.
- Coordinate internal meetings and client calls across time zones.
- Anticipate conflicts and resolve them before they reach the executive.
- Book domestic and international travel, including flights, hotels, and car service.
- Build detailed itineraries and adjust plans quickly when schedules change.
- Process expense reports accurately and on time.
- Reserve conference rooms, arrange catering, and set up video conferencing.
- Prepare agendas, briefing materials, and presentation decks for leadership meetings.
- Serve as the first point of contact for visitors, calls, and inbound requests.
- Maintain organized files, contact lists, and team records.
- Handle confidential information with discretion.
- 4+ years of administrative experience supporting senior executives.
- Prior experience at a bank, asset manager, or professional services firm strongly preferred.
- Advanced skills in Outlook, Word, Excel, and PowerPoint.
- Experience with Concur or a similar expense platform preferred.
- Strong written and verbal communication skills.
- Available to start quickly and work onsite in Manhattan.
- A calm, detail-oriented professional who stays three steps ahead of the people they support.
- $40-$45 per hour
- Temporary assignment with potential to extend
- Onsite in Midtown Manhattan
- Weekly pay through HumanHire
Vacancy posted 10 hours ago
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