Administration Assistant

Job Description

Job Description

Engineering & Surveying Properties, D.P.C. is an established and growing civil engineering firm with offices located in the Village of Montgomery & Village of Goshen, Orange County, New York and is currently seeking a qualified Administrative Assistant for our Montgomery & Goshen Office to support our professional staff and help our office run smoothly. This position requires good communication, interpersonal and strong organizational skills. You will be responsible for a variety of tasks which include but not limited to the following:

• Receptionist duties (answering phones, signing for packages, greeting clients and consultants, distributing mail, etc.)
• Keep tabs on stock of office supplies and order as necessary
• Monitor all office equipment (copiers, Plotters, supplies, etc.), call for service when necessary, and be able to instruct staff in proper equipment use.
• Perform project submission delivery (reliable personal transportation required with mileage reimbursement) and/or pick-up & coordination with municipalities
• Maintain and organize office files and official records
• Maintain project spreadsheets/databases
• Work with employees on preparation and/or proofreading of communications, reports, documents,
• Maintain electronic office filing, perform data entry
• Proficiency with Word, Excel, Outlook,
• Demonstrated attention to detail, accuracy and thoroughness
• Strong written and verbal communication skills and the ability to multi-task. Must be detail oriented. Ability to work under pressure and work in a team environment
• Willingness to be flexible and to multi-task.

This position is anticipated to be a full-time position that will be 35-40 hours per week, Monday through Friday. Compensation will be an hourly wage with overtime & benefits that will be offered based upon experience.

EP offers a completive salary based upon experience with an extensive benefits available including:

• Health and Dental insurance
• FSA Medical and Dependent Care Plan
• 401 (k) Profit Sharing Plan with 3% match gross salary
• Discretionary year-end bonus
• Discretionary year-end profit-sharing
• Paid Time Off (15 days annually with increases based upon years of service)
• 10 company-paid Holidays
• EP is an E-Verify company
• EP is an Equal Opportunity Employer