Executive Aide 3

Job Summary

(810020 – Executive Aide 3)

This position performs a variety of complex secretarial, administrative, and clerical tasks which may include, but are not necessarily limited to, coordinating the flow of work and people through the Department of Pediatrics Office, drafting correspondence, reports, and memos, maintaining the department calendar, making travel arrangements, coordinating logistical arrangements for conferences and meetings, composing documents, compiling information for report preparation. Tasks vary in complexity from day to day and require problem-solving and critical thinking to complete. Reviews and ensures compliance regarding the accuracy and completeness of data, documents, and reports.

Knowledge, Skills, and Abilities

• Ability to be the initial in-person, email, and telephone contact for the department.
• Ability to provide professional support to the department chair.
• Ability to schedule appointments and maintain calendars.
• Ability to make reservations and schedule travel.
• Ability to schedule events.
• Ability to maintain confidentiality and professionalism in all duties.
• Ability to communicate professionally and effectively in both spoken and written form.
• Ability to perform a variety of complex secretarial, administrative, and clerical tasks.
• Ability to use good judgment
• Ability to conceptualize, solve problems, make decisions, and accept responsibility.
• Ability to work in situations with tight time constraints, set priorities, and meet deadlines.
• Ability to organize and direct multiple activities simultaneously.
• Ability to work under stress in interrupted work intervals.
• Ability to take initiative and work individually.
• Ability to work as a team member.

Required Qualifications

• High School diploma or GED plus three (3) years of related experience, or an equivalent combination of education and experience.

Compensation and Benefits

• Job Family – Administrative Associate 2

• Salary MR 3 - $32,575.00

• For information regarding benefits, please visit (Employee Benefits)

Application Instructions

• Non-exempt positions are required to be posted for five (5) calendar days. This posting is subject to change without notice to the applicants.

• Position is contingent on a satisfactory background check.

• Please attached the following documents: Cover Letter and Resume

*This is an onsite position.

*This position is not eligible for employer -sponsored work authorization or visa sponsorship.

ETSU is an Equal Opportunity Employer.

University Overview:

East Tennessee State University (ETSU) is an institution with over 14,000 diverse students highly ranked graduate and undergraduate programs. Located in the Southern Appalachian Mountains of Northeast Tennessee, ETSU serves as a hub for community, discovery, and service. Aligned with the institution's mission, we value efforts to engage in teaching, scholarship, creative activities, and service that involve community partners and address significant societal needs in our region and beyond. Recognized in 2024 as a Great College to Work For, recent strategic initiatives prioritize the institution's focus on community engagement.

Disclaimer: The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position's essential functions satisfactorily with or without reasonable accommodations