Office Administrator

Job Description

Job Description

The Office Administrator plays a vital role in the HVAC field ensuring the smooth and efficient operation of the office. This position involves managing reception duties, organizing schedules, handling documents, and supporting both internal teams and customers through effective communication and coordination.

 

Responsibilities

• Manage reception area and greet visitors
• Handle document organization and filing
• Schedule appointments and maintain calendars
• Monitor and order supplies
• Perform accurate data entry tasks
• Maintain clear communication internally and externally
• Keep detailed records and documentation
• Coordinate office activities and meetings
• Prepare reports as needed
• Prepare Submittals
• Provide customer support and resolve inquiries

 

Preferred Qualifications

• 3+ years of experience in office administration
• High School Diploma or equivalent
• Proficient in Microsoft Office Suite
• Strong communication skills
• Customer service experience
• Bilingual
• Dispatch experience
• Familiarity with Quickbooks
• Experience with House Call Pro is a plus