Construction Project Coordinator

Our company is seeking a highly organized and detail-oriented Construction Project Coordinator to support the successful execution of commercial construction projects from project setup through closeout. This position plays a critical role in ensuring projects remain compliant, on schedule, within budget, and properly documented throughout the project lifecycle.

Applying for this role is straight forward Scroll down and click on Apply to be considered for this position.

The ideal candidate will have experience managing public works projects, OCIP/UCIP programs, PLA projects, certified payroll, progress invoicing, and construction project administration. Strong communication, organizational, and critical-thinking skills are essential.

Essential Duties and Responsibilities

Project Setup & Compliance

• Set up new projects and ensure all required documentation is obtained and maintained.
• Verify project requirements including:
• Certificates of Insurance (COI)
• Business Licenses
• Contract Documents
• Compliance Requirements
• Manage and maintain project documentation throughout the life of the project.
• Coordinate OCIP/UCIP enrollment and compliance requirements.
• Manage Public Works project requirements and compliance.
• Coordinate PLA (Project Labor Agreement) requirements and reporting.
• Process and maintain Certified Payroll records.

Project Administration

• Prepare and submit project submittals.
• Follow up with customers, contractors, and project stakeholders regarding submittal approvals.
• Escalate and document delays that may result in additional project costs.
• Communicate with customers regarding installation schedules and project timelines.
• Track project progress and provide regular status updates to management.

Billing & Financial Management

• Prepare and process deposit invoices.
• Prepare and process progress billings.
• Prepare and process final invoices upon project completion.
• Monitor project budgets and expenses.
• Assist management in identifying cost overruns and budget concerns.
• Maintain accurate project financial records.

Project Closeout

• Compile and submit project closeout documentation.
• Prepare warranty letters and final project documentation.
• Ensure all project requirements are completed before final closeout.

Customer Relations

• Conduct post-project follow-up with customers.
• Obtain customer feedback regarding project performance.
• Request and encourage Google Reviews from satisfied customers.
• Maintain positive relationships with customers and project stakeholders.

Qualifications

Required Experience

• Construction project coordination or project administration experience.
• Public Works project management experience.
• OCIP/UCIP administration experience.
• PLA project administration experience.
• Certified Payroll experience.
• Progress billing/invoicing experience.
• Project closeout documentation experience.

Required Skills

• Strong organizational and time-management skills.
• Critical-thinking and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple projects simultaneously.
• Strong attention to detail.
• Team-player mentality. xhyhwjd

Software Requirements

• Microsoft Excel (Required)
• Microsoft Word (Required)
• Microsoft Outlook (Required)
• Construction management software experience preferred

Preferred Qualifications

• AutoCAD experience (plus)
• Experience with commercial construction projects
• Experience working with subcontractors, general contractors, and public agencies

Benefits

• Competitive compensation based on experience
• Paid holidays and PTO
• Health benefits (if applicable)
• Opportunities for growth and advancement

If you thrive in a fast-paced construction environment and enjoy managing the details that keep projects moving forward, we encourage you to apply.