Legal Administrative Assistant

Position: Legal Administrative Assistant Location: Downtown San Diego, CA Employment Type: Full-time, non-exempt | Hybrid schedule available About Robbins Geller Rudman & Dowd LLP Robbins Geller Rudman & Dowd LLP is one of the world’s leading complex litigation firms, specializing in securities fraud and shareholder rights litigation. Our firm has been ranked #1 in the ISS Securities Class Action Services Report for recovering the most monetary relief for investors and has obtained some of the largest recoveries in history, including: • Enron – $7.2 billion (largest securities class action recovery) • Household Int’l In c - $1.57 billion (largest ever following a securities fraud class action trial) • Valeant Pharmaceuticals – $1.21 billion (largest pharmaceutical securities recovery) • Am. Realty Cap. Props Inc - $1.02 billion (highest percentage of damages of any major PSLRA case prior to trial • UnitedHealth Grp. Inc - $895 million (largest stock option backdating recovery in history) Position Summary Robbins Geller Rudman & Dowd LLP is seeking an experienced Legal Administrative Assistant to provide high-level administrative and litigation support to attorneys and paralegals in a fastpaced law firm environment. The ideal candidate will be comfortable independently managing multiple tasks, ensuring the seamless execution of legal operations, and providing support as needed. Key Responsibilities • Format, edit, and finalize documents, including correspondence, memoranda, and standard legal documents, in accordance with the Firm’s formatting standards using legal-specific software • Manage multiple attorney assignments and organize workflow to meet administrative and attorney needs • Enter, proofread, and post attorneys’ time entries in compliance with Firm timekeeping policies • Coordinate travel arrangements, including air, hotel, and ground transportation • Process and monitor expense reports, reimbursements, expert invoices, and check requests • Utilize audio/video platforms (e.g., Zoom, Teams) to schedule and manage meetings • Coordinate conferences, meetings, and appointments (in-person and virtual), including conference rooms and catering per Firm procedures • Handle complex, confidential, and time-sensitive information with discretion and accuracy • Partner with the File Records team to create, review, and maintain electronic case files • Perform additional administrative duties as assigned Qualifications & Experience Education High school diploma or equivalent required; associate’s degree preferred. Experience Minimum of 3 years of legal experience in a litigation environment, with a solid understanding of legal terminology. Litigation Knowledge • Ability to prepare Tables of Contents (TOC) and Tables of Authorities (TOA) in compliance with court requirements • Familiarity with Federal District Courts rules and filing procedures Technical Skills • Proficiency in Microsoft Office Suite (Word, Outlook, Excel) in a Windows environment • Experience with document management systems (e.g., NetDocuments or similar), including strong document organization practices Core Competencies • Strong time management skills with the ability to support four or more attorneys • Excellent verbal and written communication skills • Ability to maintain confidentiality and exercise sound discretion • Proactive, self-motivated, and able to work independently • Reliable with strong punctuality and attendance Additional Qualifications (Preferred) • Trial and deposition preparation experience Compensation & Benefits • Salary range: $70,000 – $90,000 per year (depending on experience and qualifications) • Comprehensive benefits program If you are a detail-oriented legal professional looking for a rewarding opportunity in a dynamic legal environment, we encourage you to apply. To Apply: Email a cover letter and resume to View email address on click.appcast.io with “ Legal Administrative Assistant San Diego ” in the subject line. We encourage you to visit our website before applying: Robbins Geller is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, national origin, sex, gender, sexual orientation, marital status, pregnancy, childbirth or breast-feeding, age, physical or mental disability, ancestry, medical condition, genetic information, military, or veteran’s status, or any other status or characteristic protected by law. For the firm’s full EEO policy, please refer to our website: rgrdlaw.com. California Consumer Privacy Act Disclosure: We collect personal information you provide in connection with any application for employment, including personal information contained on any resumes or any other document(s) you provide us. We may use this information to evaluate your application and/or to consider you for employment with Robbins Geller. We may, as necessary, share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Robbins Geller, we may also use the information you have provided in order to provide you with the benefits of your employment. ______________________________________________________________________________ The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related duties requested by the supervisor. Employees MUST maintain domicile in a state and/or city where RGRD has an office. Schedules depend on job duties. RGRD reserves the right to determine when and if remote work is an option. RGRD will make reasonable accommodations for such, if it does not cause undue hardship for the firm. All positions may be required to report on-site for specific projects or on an as-needed basis