Administrative Assistant

Position Summary

A growing supply chain and distribution company is seeking a detail-oriented Administrative Assistant to support daily office operations while providing administrative assistance to our HR and Accounting teams. This role is ideal for someone who enjoys a variety of responsibilities, thrives in a fast-paced environment, and has strong organizational and communication skills.

Key Responsibilities

• Provide general administrative support for office operations
• Answer and direct incoming phone calls and emails
• Maintain office supplies, filing systems, and company records
• Assist with data entry, document management, and reporting
• Support HR with onboarding paperwork, employee files, and scheduling
• Assist with benefits administration and maintaining personnel records
• Support Accounting with invoice processing, accounts payable/receivable data entry, and expense tracking
• Coordinate meetings, travel arrangements, and company events
• Prepare correspondence, reports, and presentations
• Assist with special projects and other administrative duties as needed

Qualifications

• 2+ years of administrative support experience
• Experience supporting HR and/or Accounting functions preferred
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
• Strong attention to detail and organizational skills
• Excellent verbal and written communication abilities
• Ability to manage multiple priorities and maintain confidentiality
• Experience with ERP, HRIS, or accounting software is a plus

Required Skills

• Administrative Support
• Data Entry & Recordkeeping
• Microsoft Office (Excel, Word, Outlook)
• Accounts Payable/Receivable Support
• HR Administration
• Document Management
• Customer Service
• Organization & Time Management
• Communication Skills
• Problem Solving
• Multitasking
• Confidential Information Handling

Compensation & Benefits

• Competitive pay based on experience
• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off and Holidays
• Stable, growing company with advancement opportunities

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.