Part Time Office Coordinator

Job Description

Job Description

Position Overview

ReachMobi is seeking a highly organized, service-oriented Part-Time Office Coordinator to support our Philadelphia office operations. This role is responsible for creating a welcoming, organized, and productive workplace experience for employees, candidates, and visitors.

The Office Coordinator will serve as the onsite point person for day-to-day office needs, ensuring the workspace is well maintained, supplies are stocked, employees have what they need, and office operations run smoothly. This individual thrives in a fast-paced environment, takes initiative, and enjoys creating a positive workplace experience.

To best support our Philadelphia team and office operations, this role is performed onsite in our Philadelphia office Tuesday through Thursday from 9:00 AM–5:00 PM.

Primary Responsibilities

Office Operations & Workplace Experience

• Serve as the primary onsite contact for Philadelphia office operations.
• Ensure workspaces, meeting rooms, and common areas are clean, organized, and ready for employees and visitors.
• Maintain office supplies, inventory, snacks, beverages, and general workplace needs.
• Coordinate office deliveries, mail, shipments, and vendor access.
• Identify and address office needs proactively, escalating issues when necessary.
• Partner with the Bonita Springs Office Manager and Sr. Human Resources Director to maintain consistent workplace standards across offices. 

Employee Experience & Hospitality

• Create a welcoming, service-oriented office environment.
• Greet employees, candidates, visitors, and vendors professionally.
• Support employee lunches, team gatherings, and office events.
• Assist with office celebrations, culture initiatives, and employee engagement activities.
• Maintain a positive and organized workplace experience for the Philadelphia team.

Facilities & Vendor Coordination

• Coordinate with building management and vendors for office-related needs.
• Report and follow up on maintenance, repairs, and facility issues.
• Help maintain office equipment, conference rooms, and shared spaces.
• Ensure meeting spaces are prepared and functioning properly.

Administrative Support

• Support new hire office setup, including workspace preparation and welcome materials.
• Assist with onboarding and offboarding logistics as needed.
  
• Assist with special projects and other operational needs.

Qualifications

• 2+ years of experience in office coordination, hospitality, administrative support, workplace operations, or a related field. 
• Strong organizational skills and attention to detail.
• Professional, friendly, and service-oriented communication style.
• Ability to work independently and proactively identify needs.
• Strong follow-through and ability to manage multiple priorities.
• Comfortable working in a fast-paced technology environment.
• Proficiency with Microsoft Office, Google Workspace, and ability to learn new systems quickly.

Success in This Role Looks Like

• The Philadelphia office feels welcoming, organized, and well maintained.
• Employees have what they need to be productive.
• Office needs are anticipated before they become problems.
• Visitors and candidates have a positive first impression of ReachMobi.
• The individual takes ownership and follows through without needing constant direction.

Core Competencies

Communication: Clear written and verbal communication with a professional presence.

Organization: Ability to manage details, prioritize tasks, and maintain a structured environment.

Service Mindset: Takes pride in supporting employees and creating a great workplace experience.

Adaptability: Comfortable handling changing priorities and solving problems quickly.

Resourcefulness: Finds solutions, takes initiative, and gets things done.

Team Collaboration: Works effectively across teams and locations.

Values

At ReachMobi, our core values guide how we work, make decisions, and show up every day. We move fast, take ownership, and focus on delivering results that matter. We rely on data to guide our decisions, challenge ourselves to continuously improve, and stay focused on winning as a team. We operate without drama or ego, treating others with respect and keeping our attention on the work.

Data Driven
We speak in data and act on what matters. Decisions are grounded in evidence, not assumptions, and we use data to focus on the work that has the greatest impact.

Get Sh*t Done
We move fast, take ownership, and deliver. We focus on action over process and don’t get stuck in unnecessary meetings or red tape.

Beat the Goat
We challenge the best and keep iterating until we win. We don’t settle for “good enough” and continuously look for ways to improve.

No Drama, No Egos, No As*holes
We treat others with respect, leave ego at the door, and focus on creating a collaborative environment where everyone can do their best work.

Benefits Overview

• Competitive hourly compensation
• 401k match up to 4%
• Complimentary snacks and beverages
• No dress code
• ReachMobi is officially certified as a Great Place to Work!