Administrative Assistant, Alamo Plan

Job Description

Job Description

Position Description: The Alamo is looking for a part-time Administrative Assistant to join the team. This is an in-person position, up to 24 hours a week and paid parking.Hourly rate will commensurate with experience. ALAMO TRUST, INC.Alamo Trust, Inc. is a 501c3 nonprofit charitable organization. Located in the heart of San Antonio, the Alamo stands as a Shrine to Texas Liberty. The Alamo tells the story of Texas Independence as part of its rich and diverse 300-year history to over 1.6 million visitors every year and is the #1 most visited destination in the State of Texas. POSITION SCOPEThe Administrative Assistant will keep daily tasks running smoothly and will report to the Vice President, Alamo Plan. The Administrative Assistant will provide support to the Alamo Plan team, when needed.DUTIES, RESPONSIBILITIES & ESSENTIAL FUNCTIONS•\tCoordinating meetings and appointments•\tPreparing and distributing communications such as memos, emails, or reports•\tHandling incoming and outgoing mail and packages•\tMaintaining filing systems, both electronic and physical•\tAssisting with document preparation and presentations•\tProviding administrative support to Alamo Plan staff or projects•\tConducting research and compiling data•\tHandling travel arrangements, if needed•\tRecording meeting minutes and distributing them as needed•\tManaging calendars and scheduling for Vice President, Alamo Plan.•\tMaintaining confidentiality of sensitive information•\tCoordinating with other administrative staff to ensure cohesive operationsREQUIRED QUALIFICATIONS•\tPrior experience as an administrative assistant •\tProficiency with Microsoft Office Suite•\tFamiliarity with basic office equipment such as printers•\tStrong verbal and written communication skills•\tExcellent organizational abilities•\tAbility to multitask and prioritize effectively•\tExperience in maintaining confidentiality of sensitive information•\tCustomer service-oriented attitude•\tStrong problem-solving skills•\tExperience with virtual meeting platforms like Zoom or Microsoft Teams•\tAbility to work independently and as part of a team•\tAttention to detail•\tAbility to multitask•\tBasic knowledge of office equipment•\tTime management skills•\tAbility to handle confidential information•\tGood interpersonal skills•\tBasic understanding of administrative procedures•\tProficiency in PowerPoint is a must